Salary Range Band 5 $79,188 - $91,309 12% Super Full time position, 6 month fixed-term position due to incumbent on leave We are a diverse & inclusive council based in St Kilda with a positive culture and flexible working arrangements possible About City of Port Phillip We are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors. What does that mean? Think, childcare, libraries, parks, recreation, waste rubbish collection, road maintenance, family and youth services, property & assets, city planning & development, customer experience, digital technology, governance, people, culture and safety, and of course South Melbourne Market! City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation. What’s the role all about Are you a pro-active and passionate Business Support Officer looking to provide the successful delivery of various support functions to the Transport team in ensuring our community is healthier because it has safe, connected and convenient active transport choices. The Transport team sits within the City Planning and Sustainability Department which guides the growth and change of Port Phillip as a liveable, attractive and sustainable city that is resilient to climate change and is well-connected; making it easy and safe for people to move around, to enhance social and physical connections. 1 x full-time 6 month fixed-term opportunity What you might do Assist the Transport department with payment of invoices, raising requisitions, credit card management and general financial support. Champion and provide administrative support and education for the department on procurement activities. Provide administration support to Project Control Groups and key meetings such as the Transport PCG and the Transport Lead Team Meeting. Monitor, triage and coordinate responses to OneCouncil Customer Requests, Councillor Requests and Complaints ensuring that all requests are updated satisfactorily and in a timely manner. Undertake tasks including but not limited to recruitment support, records management, departmental event coordination, and diary and email management as required. Actively contribute to the wider Divisional Business Support Team through information sharing, process improvement and supporting divisional/organisational projects as required. Who we are looking for Experience in senior professional support/business administration, including business and office practices and procedures High level interpersonal and communication skills including a demonstrated ability to maintain confidentiality and deal with issues in a professional and timely manner. Demonstrated ability to provide exceptional customer service to both internal and external customers. Proficiency in the use of MS Office software applications, data management and financial systems along with ability to use initiative in developing new procedures and work practices that facilitate the efficient running of an office. Understanding of, and experience in Local Government is desirable. Our work environment We love what we do and are all proud to work at the City of Port Phillip. Yes, we are local council, and we are one with vibrancy, passion and ambition who are a welcoming, health conscious, diverse and inclusive. Our Main location at the iconic St Kilda Town Hall offers a heritage and modern open plan hub to work from where people can collaborate and develop both professionally and personally whilst planning and delivering a range of important services and programs to the community. Proudly as one we all work together, and grow together, thinking creatively and strategically with courage, integrity, and accountability to put our community first. What’s in it for you We offer a hybrid working model with our core setup being 50-60% in the office depending on team requirements and welcome further conversation to meet your working style and needs Be supported and empowered to be your best by a passionate leadership team that encourages collaboration and innovation Discounted fitness membership with access to over 260 gyms, pools, group classes and facilities across Melbourne for you and your family! Our work hubs are located close to our very own Child Care centres making accessing childcare a breeze! Career development opportunities within your team and/or across council. Flexible working conditions, an active social club, supportive health and wellbeing program, and a well-regarded Employee Assistance Program (EAP) Our very own Pride Network, that helps create an environment where each and every person can feel safe, welcomed, seen, and supported to bring their whole selves to work Security Requirements and Professional Obligations Pre-employment screening will apply to all appointments. Prior to a formal letter of offer, preferred applicants will be asked to provide: Evidence of mandatory qualifications/registrations/licences, Sufficient proof of their right to work in Australia, and Sufficient proof of their identity. Complete a National Police Check completed via City of Port Phillip’s Provider. So, what’s next? Hit that APPLY button now! Whether you think you meet all the requirements or not, we strongly encourage you to apply, as we take a holistic approach to considering your skills, life experience, and alignment to our key selection criteria. You’ve got this! Please submit; Resume – latest and detailed version Cover letter no longer than 2 pages that captures your response to the Key Selection Criteria (KSC) found on the Positions Description (PD). Note: Only applications submitted via the online Recruitment Portal will be considered. For further information please contact Paul Wood, Manager City Development, via email paul.wood@portphillip.vic.gov.au Applications close 11.59pm, Sunday 14 September 2025. We will complete our shortlist and notify the candidates who will progress to an interview by Tuesday 16 September 2025. Our interviews are scheduled to take place in person at the St Kilda Town Hall on Friday 19 September 2025. The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA community and candidates with a disability. If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Yass Mustafa (Recruitment and Employee Experience Advisor) on phone 0468 576 806 or email: recruitment@portphillip.vic.gov.au PD Business Support Officer Transport August 2025.pdf