Fortitude Valley, Brisbane
Corporate Operations
Full Time
Are you a proactive and detail-oriented professional with exceptional communication skills and a genuine passion for fostering positive working relationships? We're seeking a Personal Assistant who thrives in team environments, takes pride in delivering accurate and high-quality work, and can confidently engage with diverse stakeholders at all levels.
ABOUT MOSAIC
At Mosaic Property Group, we create lasting legacies. As one of Queensland's most awarded and trusted property developers, we've redefined high-end residential living through a decade of remarkable growth. Our success comes from a unique, all-inclusive approach – seamlessly integrating research, design, construction, management, and maintenance. This complete end-to-end solution ensures unparalleled quality, outstanding service, and absolute certainty.
At the core of Mosaic is a team of exceptional, like-minded individuals chosen for their skill, with an ability to push the boundaries of convention and unwavering commitment to excellence.
ABOUT THE ROLE
As a Personal Assistant you will join our close-knit PA/EA team, reporting to the Senior Executive Assistant, and will play a pivotal role in enhancing the capacity and effectiveness of the Chief Executive Officer (CEO). The role will also enhance the capacity and effectiveness of the Managing Director and Chief Financial Officer (CFO), by providing dedicated support to their Executive Assistants. This position requires enthusiasm, a can-do attitude, and a proactive approach to delivering exceptional administrative and operational assistance, ensuring the smooth functioning of executive offices.
KEY RESPONSIBILITIES
* Deliver exceptional and proactive support to the CEO: Collaborate closely with the Senior Executive Assistant to the CEO, providing seamless in-person support to ensure day-to-day operations run smoothly. This will include managing the CEO's schedule and movements with precision, preparing documentation and logistics for meetings and site visits, and undertaking additional tasks as directed.
* Deliver exceptional and proactive support to the Executive Assistants: Support the senior executive team by coordinating errands and assisting with personal arrangements, including property and travel logistics, as directed by their Executive Assistants. Maintain an organised and comfortable working environment throughout the day.
* Manage projects: Manage small internal projects from end to end as directed, and oversee Mosaic Foundation activity – coordinating volunteers, preparing communication with internal teams as well as external stakeholders, and maintaining up to date records.
* Any other ad-hoc duties as requested by the business.
WHAT WE'RE LOOKING FOR
* A proactive, can-do attitude with a willingness to lend a hand wherever needed
* Demonstrated contribution to positive team dynamics
* Demonstrated experience working as a Personal Assistant
* Strong organisational ability with confidence managing competing priorities independently
* Exceptional communication skills to build strong relationships across all levels
* Proficiency in Microsoft Office, and Outlook
* A keen eye for detail and high accuracy in all tasks
* A valid driver's licence
If you're passionate about efficiency, thrive in a fast-paced environment, and love turning challenges into opportunities, we'd love to hear from you
To apply, please send a detailed resume and cover letter explaining why you want to be a part of the Mosaic team to careers@mosaicproperty.com.au
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