Position Overview
We are seeking a reliable and experienced Part-Time Bookkeeper to support our finance and accounting function within an established Australian business.
This role is suited to someone looking for stable, ongoing part-time work, with clearly defined responsibilities and a structured working environment. The focus of the role is accuracy, consistency, and dependable support of day-to-day financial processes.
The position will initially be office-based in Regents Park, Sydney NSW, with the potential for a hybrid working arrangement once systems, processes, and working relationships are well established. Hours will be agreed based on business needs and candidate availability, with flexibility built in overtime where appropriate.
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Key Responsibilities
Financial Recordkeeping & Core Accounting Support
● Record operating bills into the accounting system
● Set up payments for approval
● Maintain and set up new product codes into accounting software
● Prepare cash usage report
● Support month-end close requirements for the local CPA, Global Controller, and CFO
● Support additional work tasks of the team that may come up.
Accounts Receivable Management
● Apply customer remittances to open invoices
● Assist with collection calls
● Monitor AR aging, flag risks, and deliver weekly status updates to the GM and Global Controller
● Coordinate customer remittances, short-pays, and credit memos with internal teams
Inventory and Cost Tracking
● Assist with recording of inventory receipts, adjustments, and SKU-level updates in partnership with Operations
● Support cycle counts and month-end physical reconciliation processes
● Validate landed cost components and ensure accurate accounting flows
Vendor & CPA Coordination
● Collect, organize, and transmit AP documentation to the external CPA, ensuring correct coding and approval workflows
● Track vendor issues, delivery discrepancies, and credits; maintain alignment across Purchasing, Operations, and Finance
● Support month-end close requirements for the local CPA, Global Controller, and CFO
Cross-Functional Collaboration
● Partner with the Admin Assistant, Sales Assistant, GM, and Operations Manager on data accuracy and document flow
● Communicate proactively with the Global Controller and CFO on transactional issues, process gaps, and risk indicators
● Provide ad hoc reporting and operational insights to leadership
Process Improvement & Controls
● Formalize document routing, version control, and compliance standards
● Contribute to strengthening of workflows around purchasing, receiving, customer invoicing, and record retention
● Surface continuous improvement opportunities to leadership
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Qualifications
● years of bookkeeping, transactional accounting, or entry-level accounting experience; distribution or inventory-heavy environments preferred
● Demonstrated proficiency in accounting systems (QuickBooks, Xero, NetSuite, or comparable platforms)
● Strong understanding of AR, reconciliations, and inventory-related accounting
● High accountability, data discipline, and the ability to operate effectively in a lean organizational footprint
● Excellent communication skills with comfort engaging internal teams, senior finance leadership, and external CPA partners
● Growth mindset with interest in advancing to Staff Accountant as responsibilities scale
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Work Structure
● Part-time role with flexibility in scheduling
● Initial on-site presence required to support training, systems adoption, and inventory-driven workflows
● Hybrid/remote arrangements may be considered as proficiency and processes mature
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Success Criteria
● Accurate, timely transactional data enabling clean financial reporting.
● Reduced reconciliation issues and strengthened AR and inventory accuracy.
● Effective cross-functional communication and seamless coordination with the Global Controller, CFO, and CPA.
● Demonstrate readiness for expanded responsibilities.
● Potential to grow into a full-time role based on business requirements