National Practicum Placement Administration Coordinator, School of Nursing and Midwifery - Internal Only, Fremantle Campus, Full-time opportunity, Continuing contract
About the role
You will deliver a consistent, high-quality placement experience for students by ensuring national coordination, compliance, continuous improvement, and strong stakeholder engagement across the university's national footprint.
Key Responsibilities
* Lead national administration of student clinical and practicum placements, ensuring consistency, efficiency, compliance, and alignment with course and accreditation requirements.
* Provide high-level guidance and support to placement administration staff, fostering a collaborative, high-performing team culture across campuses.
* Supervise, coach, and develop team members, including performance planning and ongoing capability building.
* Manage team workload and priorities to ensure timely, accurate delivery of placement activities.
* Build and maintain strong relationships with students, academic staff, government health agencies, and clinical partners.
* Collaborate closely with academic teams to ensure alignment between placement operations and curriculum needs.
* Provide expert advice on placement administration to internal stakeholders.
* Liaise with external partners to establish and maintain placement agreements and onboarding processes.
* Develop and deliver student briefings and orientation materials related to placements.
* Act as a key escalation point for placement queries, ensuring clear, consistent communication.
* Oversee end-to-end placement administration including requests, scheduling, onboarding, offers, and allocations using systems.
* Monitor and ensure compliance with mandatory student documentation in line with industry and regulatory standards.
* Maintain accurate placement records and ensure data integrity across campuses.
* Develop and standardise policies, procedures, and guidelines to support consistent national practices.
* Manage and monitor placement agreements and contracts, ensuring placements proceed only with valid documentation in place.
* Track contract status and proactively mitigate compliance risks in line with AHPRA, ANMAC, and TEQSA requirements.
* Support financial planning through placement cost forecasting in collaboration with finance stakeholders.
* Oversee invoice processing and reconciliation to ensure accurate and timely payments to partners.
* Drive continuous improvement by enhancing processes, systems, and stakeholder experiences.
* Identify opportunities to streamline operations and improve service delivery.
* Maintain national processes and resources for compliance, onboarding, and documentation verification.
* Monitor data quality and prepare reports on placement activity, performance, and outcomes.
Qualifications, skills & experience
* A degree with relevant experience in administrative management; or extensive experience and demonstrated expertise in practicum placement coordination; or broad experience in administrative roles; or an equivalent combination of relevant experience and education/training.
* Previous people management experience, leading or supervising a diverse team in a complex environment.
* Demonstrated experience in coordinating complex administrative processes and systems, preferably in a higher education or health-related setting.
* Demonstrated experience in leading, supervising or coordinating a team.
* Strong communication and interpersonal skills, including the ability to liaise effectively with internal and external stakeholders.
* Proven ability to work both independently and as part of a team in a dynamic and fast-paced environment.
* Proficiency in Microsoft Office and experience using placement or student management systems.
* Experience in financial administration including processing invoices, monitoring expenditure or contributing to budget planning.
Benefits
* Fitness Passport on offer.
* Generous training and development opportunities.
* Friendly and collaborative working environment.
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
The University is committed to providing a safe, respectful and inclusive working and learning environment.
The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.
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