Project Management Coordinator Role
The Enterprise Technology & Software Engineering team is seeking a skilled Project Coordinator to connect and build technology tools that help the group work smarter, faster, and more efficiently. As a key member of the team, you will be responsible for coordinating and supporting project-related activities, including resourcing, budgeting, maintaining project documentation, reporting, and other ad-hoc tasks.
About the Job:
We are looking for a highly organized and communicative individual who can prioritize multiple tasks, manage competing deadlines, and maintain open communication with stakeholders across all levels of the team. The ideal candidate will have experience in project management terms like RAID, RACI, and methodologies like Waterfall and Agile, as well as proficiency in project scheduling and stakeholder management. Additionally, you should be comfortable with financial administration, including purchase orders, expense records, and ERP systems such as SAP.
Your Key Responsibilities:
* Coordinate program and project management activities, including resource planning, forecasting, budgeting, managing project schedules.
* Assist with creation/maintenance of project documentation, maintain project information in the project tool, and project reporting.
* Support Project/Program Managers with day-to-day activities, including scheduling meetings, recording decisions, and action items.
* Undertake administrative tasks, such as assisting in organizing recruitment tasks, onboarding new team members, ordering resources, tracking expenses and costs, and managing timesheets.
* Liaise with Program/Project Managers, other team members, and vendors to determine progress of deliverables, identify issues, and escalate as necessary.
* Manage financial administration of Projects/Programs, utilizing ERP systems such as SAP to raise POs, Good Receipt, and extract reports.
What We Offer:
We offer a competitive total remuneration package, including base salary, performance incentive, employee share offers, and a 25% discount on fuel for two privately used cars. We also value recognition, career development, and learning opportunities, including LinkedIn Learning and tailored training solutions. You'll also have access to our benefits and recognition platform, providing discounts and cashbacks at over 500+ retailers in Australia, and one paid day a year volunteering with an Ampol Foundation partner. We're committed to being an equal opportunity workplace, embracing diversity and inclusion, and celebrating what makes you unique.