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Company Description
Our Building Services team is looking for Project Administrators (multiple roles) based out of Adelaide or Melbourne to work on an iconic program of works.
Job Description
How you’ll make a difference:
- Coordinate project schedules, activities, and deadlines, ensuring Defence projects stay on track and deliver on time.
- Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication.
- Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards.
- Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance.
- Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects.
Qualifications
The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role. Please apply, all applications will be considered.
- Proven project administration experience with 5+ years supporting projects in construction, infrastructure, professional services, or Defence, with the ability to manage multiple priorities and meet tight deadlines.
- Strong organisational and multitasking skills: high attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly.
- Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare skilled reports, correspondence, and presentations.
- Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes.
- Professionalism and adaptability: proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams.
- Note: due to the nature of this role you will be required to obtain a Defence Clearance. Australian Citizenship is required, with prior or current Defence clearance preferred (or ability to obtain).
Additional Information
Why you’ll love working with us:
- Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
- Purchase up to 6 weeks additional annual leave per year
- Flex public holidays – swap Easter or other holidays for ones that suit you better
- Continuous learning and growth – lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
Ready to push the limits of what’s possible?
We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know.
Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.
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AECOM acknowledges the Traditional Owners and Custodians of the lands on which we live and work. We are committed to reconciling with First Nations peoples. Find out more about our Reconciliation Action Plan here: au/our-vision-for-reconciliation/.
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services across the project lifecycle. We solve complex challenges for public and private-sector clients, guided by equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm with a broad global footprint.
Employment Details
ReqID: J10134379 • Business Line: B&P; - Buildings & Places • Business Group: DCS • Strategic Business Unit: ANZ • Career Area: Administration • Work Location Model: Hybrid
Seniority level
- Mid-Senior level
Employment type
- Part-time
Job function
- Project Management and Information Technology
- Industries: Architecture and Planning, Civil Engineering, and Construction
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📌 Project Administrator
🏢 Aecom
📍 Melbourne