Administrative support specialist

Job Overview

We are seeking a proactive and professional Administrative Support Specialist to provide high-level administrative support to multiple senior leaders.


Key Responsibilities:

* Manage complex calendars, coordinate meetings, book rooms and catering, and ensure alignment with executive priorities.
* Prepare meeting materials including agendas, presentations, and documentation; attend meetings to capture actions when required.
* Support email management by prioritizing, filing, and tracking follow-ups and responses.
* Coordinate domestic and international travel, accommodation, and conference logistics.
* Process expense claims and ensure compliance with corporate policies and deadlines.
* Assist with onboarding, event coordination, property moves, and purchase order administration.
* Maintain team documentation including org charts, distribution lists, and compliance tracking.
* Support broader team initiatives including HR admin, reporting line changes, and internal communications.

* Excellent interpersonal and communication skills, with a professional and personable approach.
* High attention to detail and strong organisational skills.
* Ability to multitask, manage tight deadlines, and adapt to changing priorities.
* Strong technical proficiency across Microsoft Office and corporate systems.
* Discretion, confidentiality, and a proactive mindset.
* Collaborative team player with a flexible, can-do attitude.
* Proactive and responsive in managing critical requests with urgency and attention to detail.

The successful candidate will be working within a dynamic team environment and will have opportunities for career progression and professional development. They will also receive regular feedback and coaching to help them grow in their role.

We are looking for someone who is self-motivated and proactive, with a passion for delivering excellent results. They should have a positive attitude and be able to work effectively as part of a team.

Send an application

Create a job alert

Alert activated

Saved

Save