The Red Poppy Film Festival is an international 3-day event showcasing independent films that honour veterans and the defence community, celebrating stories of service and culminating in a prestigious awards night.
Red Poppy Film Festival
Location:
Hybrid / Sydney, NSW
Festival dates:
6-8 March
Start:
Immediate
Hours:
Part-time - As required
Type:
Volunteer Unpaid (with potential to become paid full-time)
We are seeking a motivated and organised Volunteer Film Festival Coordinator Assistant to support the planning, coordination and delivery of the upcoming Red Poppy Film Festival. This is a hands-on role for someone passionate about film, events, and festival management.
* This role has the potential to transition into a paid full-time position, subject to performance and festival outcomes.
Key Responsibilities
* Assist in coordinating the overall festival timeline and key milestones
* Assist with festival administration, including budget tracking, quotes, payments, and ticketing
* Support programming logistics (film schedules, screening sessions, venues)
* Liaise with filmmakers, judges, partners, sponsors and volunteers
* Assist with awards night planning, coordination and delivery
* Coordinate communications, schedules, and documentation
* Support marketing, promotions, and festival announcements
* Assist with on-the-ground festival operations during event week
About You
You may be:
* Studying or qualified in Event Management, Arts Management, Film Production, or a related field
* OR have practical experience in event coordination, festival delivery, film production or similar
You will have:
* Strong organisational and communication skills
* Ability to manage multiple tasks and competing deadlines
* Confidence working with creative, international and Defence community (military) stakeholders
* A genuine interest in film festivals and cultural events
Desirable:
* A connection and / or genuine interest in military veterans and the Defence community
What You'll Gain
* Real-world experience coordinating a government backed international film festival
* Mentorship, networking and industry exposure
* Professional references
* Potential opportunity to transition into a paid full-time role
Volunteer Coordinator Perks:
Hands-on festival experience, meet filmmakers and industry guests, attend Q&As, receptions, awards, and planning meetings, plus receive a certificate or reference recognising your contribution.
Please submit:
* A one-page cover letter outlining your interest, achievements, relevant experience and how you would adapt this experience to the role
* Your Resume and References
* Application to be sent to
Applications are now open.
Early submissions are encouraged and will be given priority consideration.
Application deadline:
19 January 2026
Next Steps
* Suitable candidates will be contacted for a virtual interview
* Preferred candidate reference checks