Location Profile
Hamlyn Views School is a Special Developmental School for students from Foundation to Year 12, located in Hamlyn Heights, Geelong. Our students have a diagnosed moderate to severe intellectual disability, with many also presenting with additional needs, including a significant proportion on the autism spectrum.
At Hamlyn Views, students are at the centre of everything we do. We provide a safe, inclusive and flexible learning environment that recognises each students strengths, abilities and individuality, and supports them to engage, grow and succeed.
Our teachers, education support staff and allied health professionals work collaboratively to deliver high-quality, evidence-informed teaching and learning programs that promote independence, wellbeing and meaningful life skills. We hold high expectations for all learners and design learning experiences that enable students to reach their full potential and participate actively in their community.
Our vision is to be an outstanding provider of inclusive education that promotes individuality, fosters innovation and sets high expectations for all. Our core values of Learning, Safety and Respect underpin everything we do and align with our School-Wide Positive Behaviour Support approach.
Hamlyn Views School is committed to Respectful Relationships, Safe Schools and maintaining a zero-tolerance approach to child abuse, racism and discrimination. We actively foster a culture of inclusion, diversity, gender equality and safety for students, staff and families.Top of Form
Selection Criteria
SC1 Demonstrated capacity to lead an office team in a complex setting, including capacity for directing the work of others.
SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems including those specific to a specialist school setting.
SC3 Demonstrated specific and substantial experience with CASES2 and Disability Inclusion funding, within school environments.
SC4 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC5 High-level organisational skills, including the capacity to prioritise workflows, manage multiple deadlines, and respond flexibly to emerging issues in a complex and high-needs school environment, while maintaining accuracy, compliance and confidentiality.
SC6 High level written and verbal communication skills.
Role
A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.
Responsibilities
Deliver School Services
* Manage the design and production of school publications and documents
Finance
* Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
* Prepare funding submissions for the leadership team and school council.
* Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
* Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
* Administer government grants and other school income.
* Manage fund raising activities.
General Administration
* Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
* Provide administrative support to external service providers as required.
* Manage the processing of student admissions, registrations, enrolments and transfers.
* Provide required level of administrative support for school events, functions and projects.
* Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
* Research, plan and prepare development programs for support staff.
* Manage recruitment procedures.
* Provide authoritative advice to the leadership team on support structures and work practices.
* Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
* Manage procedures relating to employee relations issues.
* Assist in the development of human resource planning.
Manage School Resources
* Coordinate the use and maintenance of school buildings and equipment.
* Liaise and negotiate with service providers in respect to the cost and quality of services.
* Supervise the delivery of contracted services.
* Manage the development and collection of resource material at the school.
Support School Council
* Draft reports and make recommendations on operational issues.
* Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
* Develop techniques and procedures that will affect work practices beyond the work place.
* Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
* Candidates must address all Key Selection Criteria for the position in their written application.
* Responses to selection criteria should be limited to no more than one page per key selection criteria.
* The name and contact details of three confidential referees should be included with the application, including mobile phone number and email address.
* Candidates will be informed if other referees than those nominated are to be contacted as per DET policy.
* A virtual school tour can be accessed on the school website. Further information about the role, and the opportunity to attend an onsite tour is available by contacting the principal.
Conditions of Employment
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
* Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx