Posted Thursday 21 August 2025 at 2:00 pm | Expires Friday 19 September 2025 at 1:59 pm
Executive Assistant to the Chief Sales & Marketing Officer and Chief People Officer
At Levande, we're redefining retirement living with a fresh, customer-first approach that helps residents live well every day. We believe every interaction is an opportunity to create an Everyday Exceptional experience, and we're looking for an Executive Assistant who will play a pivotal role in supporting two of our key leaders – the Chief Sales & Marketing Officer and the Chief People Officer.
About the Role
This is a dynamic and highly visible role where you'll provide executive-level support across two fast-paced portfolios, while also playing a hands-on role in supporting the wider Sales & Marketing and People & Culture teams, and the smooth running of our Sydney Support Centre.
Day to day, you'll:
* Manage complex diaries, travel, inboxes, and expenses for the CSMO and CPO
* Coordinate Sales & Marketing and People & Culture leadership team meetings, including preparing agendas, capturing minutes, and following up on actions to completion
* Provide administrative support to the Sales & Marketing team, including printing and distributing collateral, managing referral program payments, and coordinating merchandise, uniforms, and stationery
* Oversee onboarding support for new hires, including preparation and distribution of welcome packs, IT equipment coordination, and office-based induction support
* Assist with the organisation of key events, workshops, and team offsites
* Manage purchase orders, invoices, and liaise with external agencies and partners
* Support the Sydney Support Centre's day-to-day operations, including locker and access pass management, and contribute as an active member of the administration team
* Act as a trusted and professional interface between the Executive's office and key internal and external stakeholders
* Support reporting, including monthly executive reports and quarterly Board submissions
* Maintain the highest level of confidentiality, particularly in relation to People & Culture activities and sensitive business information
* Contribute to a safe and compliant workplace, supporting WHS and operational risk practices
This role offers the chance to work across two critical portfolios that directly influence Levande's culture, brand, and customer experience, making it an exciting opportunity to have a meaningful impact.
About You
You are highly organised, proactive, and thrive in environments where no two days are the same. You bring discretion, professionalism, and a solutions-focused mindset to everything you do, even when handling challenging or sensitive situations.
You'll also have:
* Strong organisational skills with meticulous attention to detail
* Excellent written and verbal communication skills
* Proven ability to build strong relationships with internal and external stakeholders
* Proficiency in Microsoft Office; exposure to PowerPoint, Canva, or AI productivity tools (such as Microsoft Co-Pilot) is an advantage
* Experience juggling multiple priorities in a fast-paced environment
* A background in industries where brand, customer experience, and insight are central (desirable)
Why Join Levande?
* Be part of a purpose-driven organisation helping older Australians live well every day
* Work closely with senior executives, gaining exposure across two key business functions
* Hybrid working environment with flexibility to balance work and life
* Collaborative, supportive, and values-driven culture: Caring, Trustworthy, and Pursuing Excellence
* Opportunity to contribute to projects and initiatives beyond traditional EA responsibilities
Apply now with your resume and a short covering note outlining your interest in the role.
Please note, we are managing this recruitment directly and kindly ask that agencies do not make contact.
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