We are looking for a highly organized and proactive Executive Assistant to provide top-tier support to the Managing Director. This role is perfect for someone who thrives in a fast-paced environment and enjoys combining executive support with operational oversight, process management, and project coordination.
You will play a key role in ensuring company procedures and systems are followed, managing business activity reports, overseeing diary and email management, and leading our construction management software, Plexa. If you're tech-savvy, solutions-focused, and detail-oriented, this could be the perfect role for you
What You'll Be Doing
Executive Support:
- Provide high-level administrative assistance to the Managing Director.
- Manage and coordinate calendars, meetings, appointments, and travel.
- Prioritize and handle incoming communications, ensuring timely responses and follow-ups.
Process & Procedure Oversight:
- Monitor adherence to company processes and procedures across all departments.
- Work closely with department heads to ensure systems and documentation are maintained.
- Identify and address gaps in process compliance to improve execution.
Operational Reporting:
- Prepare and deliver reports on business activities and project progress.
- Support the Managing Director with business insights, team updates, and milestone tracking.
Plexa Software Management:
- Lead the implementation and usage of Plexa construction management software.
- Provide user training, troubleshooting, and ongoing system improvements.
- Act as the key liaison with Plexa support for system enhancements.
General Administration & Support:
- Assist with administrative tasks, internal meetings, and presentations.
- Coordinate internal workshops and act as a key liaison between the MD and stakeholders.
What We're Looking For
- Proven experience as an Executive Assistant, Office Manager, or similar role (construction industry experience highly regarded).
- Strong organizational and time management skills with the ability to multitask.
- Excellent written and verbal communication skills.
- Tech-savvy with experience in construction/project management software (Plexa experience a plus).
- Professional, discreet, and highly accountable.
- Ability to work independently while supporting a broader team.
What We Offer
- Competitive Salary based on experience.
- Opportunities for career growth in a dynamic, growing company.
- Supportive and professional team environment.
- Exposure to leading construction technology and processes.
About Us
Our client is a leader in the construction with a strong reputation for excellence. We foster a professional yet supportive workplace culture where employees are empowered to succeed.
Ready to Join Us?
Apply Now: Send your resume to admin@siteforcerecruitment.com.au or Call us at 0410 928 512
Take the next step in your career and become a vital part of our success
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