Job Summary
As a Part‐Time Office Administrator, you will play a key role in ensuring the smooth day‐to‐day operations of our office environment. The role is part‐time, working 3 days per week, and will act as the central point of coordination between our team, external office providers, and internal stakeholders. You will help create an efficient, well‐organized, and engaging workplace, while also supporting cross‐regional collaboration on events and office experience initiatives.
Office & Facilities Management
* Act as the primary point of contact for all communications with our co‐working space provider (The Commons), managing facilities requests and ongoing coordination.
* Ensure the office space is consistently clean, organized, stocked, and well‐maintained.
* Oversee office supplies, stocking, and general upkeep to maintain a high‐quality workplace environment.
* Organize and manage IT equipment, including tracking, setup coordination, and general upkeep.
Events, Culture & Cross‐Regional Collaboration
* Work with teams across regions to plan, organize, and oversee office events, including end‐to‐end coordination and execution.
* Collaborate with the Bookings & Events team on multi‐office cultural initiatives.
* Partner with Marketing on an ad‐hoc basis to support event planning, merchandising, and curation of office materials and experiences.
* Support teams and the office in ordering catered lunches and organizing team events.
Financial & Administrative Operations
* Manage and oversee all commercial invoicing and purchase order (PO) creation within internal invoicing systems.
* Maintain accurate records of expenses, invoices, and office‐related financial documentation.
Executive & Ad Hoc Support
* Provide ad‐hoc administrative support to the General Manager, including coordination, scheduling, and operational assistance.
* Support broader administrative duties across teams and the office as needed.
Requirements
* Part‐time in office.
* Previous experience in an administrative, office coordination, or operations role.
* Strong organizational and multitasking skills with high attention to detail.
* Excellent communication and stakeholder management skills.
* Experience managing invoicing, purchase orders, or financial processes.
* Ability to work independently and proactively in a fast‐paced environment.
Bonus Points If You Have
* Experience working with co‐working spaces or facilities providers.
* Experience supporting event planning or workplace experience initiatives.
* Familiarity with internal invoicing or finance systems.
* Experience collaborating with cross‐functional teams such as Marketing.
Benefits
* Global leave benefit
o 22 weeks paid parental leave (pro‐rated)
o 2 weeks paid grandparent leave (pro‐rated)
o Extended care and bereavement leave (pro‐rated)
o Life insurance policy (subject to minimum hour eligibility)
* Opportunity to share your ideas and make a difference in a growing company.
* Fast‐paced, high‐energy and engaging work environment.
* 26 days of annual leave (pro‐rated).
* Work‐from‐home assistance.
* Educational Opportunities
o Individual skill development & growth programming.
* Social hours & events and team‐building.
* Hybrid friendly.
* Wellness benefits (Headspace subscription & wellness webinars).
At FareHarbor, we believe making experiences better for everyone starts with fostering a workplace where every voice is heard and everyone is empowered to thrive. We're committed to inclusion, welcoming all qualified job seekers to apply and join our 'ohana.
FareHarbor is an equal opportunity employer in accordance with all applicable federal, state and local laws. We do not discriminate on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, national origin, disability, age, or veteran status, or any other classification protected by federal, state, or local law. If you need adjustments during the interview process or on the job, we're here to support you. Please reach out to your recruiter to request any accommodations.
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