Adjutor is seeking a highly organised and detail-oriented Career Administrator to join our team.
The primary responsibility of this role is to provide administrative support to the Business Development (BD) team, focusing on data entry and updating our internal systems.
Location:
Work from home
Job Type:
Hours per week, negotiable
Department:
Business Development
Reports To:
Chief Business Development Officer (CBDO)
Position Description
We seek a highly organised and detail-oriented Career Administrator to join our business development team. The primary responsibility of this role is to provide administrative support to the Business Development (BD) team, focusing on data entry and maintenance of our internal systems. The ideal candidate will have experience with administrative tasks, strong writing and communication skills, and be comfortable using SharePoint and databases. You will be an essential part of the team, supporting our business growth and sustainability efforts within the Asia Pacific region and beyond.
Key Responsibilities
Database Management:
Accurately input and update business development notes and client information into our Client Management System (CMS) from emails and other communications.
Conference and Outreach Preparation:
Assist with logistics and preparing materials for upcoming conferences and outreach activities.
Coordinate translation and printing of Business Development materials as required.
Other:
Occasional support for the Operations Team if similar activities.
Documentation Support:
Send out template documents, assist with e-filling, and manage document organisation.
Set up SharePoint folders for new clients and ensure all necessary information is correctly filed.
Maintain organised and up-to-date SharePoint folders for existing clients.
Content Creation Support:
Assist in the creation of social media content, ensuring posts align with company messaging and are shared promptly and appropriately.
Selection Criteria (Essential)
Strong communication skills, including excellent spoken and written English.
Outstanding organisational and multi-tasking skills.
Ability cope with a fast-paced environment and competing priorities.
Capacity to work collaboratively within a supportive and productive team environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams).
Proven attention to detail.
Ability to work independently and manage multiple tasks according to predetermined timelines.
Past experience with data entry and client management systems.
Additional Skills & Experience (Highly Regarded)
Previous legal secretarial experience or similar.
Previous experience working within a pharmaceutical, medical technology or biotechnology company or consultancy firm.
Familiarity with Monday.com (or similar).
Experience in content creation using Canva for social media platforms.
Previous experience working with business development teams.
About Us
The Adjutor Group brings together Adjutor Clinical and Adjutor Healthcare which assists partners and clients with the global development, regulatory and commercialisation of medicines and medical devices.
Adjutor Clinical is a full service CRO providing end-to-end clinical trial support from strategy, study design, regulatory and ethics committee submissions, site selection, clinical trial monitoring, data management, biostatistics and clinical study report writing.
Through Adjutor Healthcare we provide comprehensive wrap around services in regulatory strategy / target product profile, development planning, project management, regulatory agency meetings, dossier preparation, product sponsorship and registration services, together with lifecycle management, quality / QMS support, market access, and commercialisation.
Remote Flexibility:
Work from anywhere with a friendly, collegial, supportive and communicative team.
Work-Life Balance:
Flexible working arrangements.
Competitive Salary:
Industry benchmark-level compensation.
Growth Opportunities: Ongoing training, mentoring & career development.
Innovative Environment: Share your ideas for improvement and efficiency — we're all ears
Compliance-Driven:
Be part of a team that values ethics, accuracy, and industry best practice.
Ready for your new role?
Please submit your resume and a brief covering letter detailing your experience and expertise, against the selection criteria to Joseph Badolato, CBDO, The Adjutor Group via the button below.
The Adjutor Group is an equal opportunity employer and we welcome applications from suitably qualified and experienced individuals who have the right to work in Australia.
Applications will be assessed as they are received.
Applications may close early if a suitable candidate is placed prior to 28 November.
Still have questions?
Interested in further information?
Let's have a chat
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