J G King Homes, Regional Victoria's largest builder of Steel Frame homes, is seeking an energetic & highly motivated individual to join our South West team. You will cover 4 offices and have the opportunity to manage and guide a highly skilled team.
This Full Time - 12 month Fixed Term Contract role is a hands-on position responsible for overseeing the workflow function within your specific region. You will be based out of Geelong or Ballarat.
In conjunction with management, you will set monthly admin complete targets for your individual region, conduct group and one on one workflow forecasting with your team and drive the team to achieve overall group monthly targets
Tasks & Responsibilities
Provide a wide range of administrative support tasks including but not limited to:
* Conducting weekly team workflow meetings.
* Conduct one on one workflow updates with each direct report
* Monitor and check regularly accurate framework updating by each direct report
* Provide regular weekly updates to General Manager on Workflow results
* Focus on driving current weekly / monthly individual targets for each direct report as well as future months forecasting
* Problem solves job file issues as they arise to ensure budgetary requirements as set quarterly as required along with the development of your direct reports to problem solve themselves.
* Understand all company administration policies and procedures and educate your direct reports s to achieve the same understanding.
* Train all new and current direct reports in company systems and procedures.
* Create a training register, listing each item that is to be covered and sign off by both employee and Manager when training is complete
* Oversee the training and development of current and new administration assistants.
* Liaise with all internal company staff to ensure smooth operation of JG King Systems between administration and other internal departments
* Provide ongoing feedback to General Manager and other department managers regarding procedure failures, issues or potential improvements
You will have
* Excellent leadership, time management and organizational skills;
* Excellent ability to motivate and drive administration team to achieve KPI's;
* High level of professionalism in approach and personal presentation;
* Exceptional time management skills and proactive in approach;
* Ability to work unsupervised in an orderly manner and manages priorities;
* Self-motivation and the ability to work in a high-pressure environment;
* High emphasis on customer and 'client first' philosophy;
Applications can be emailed to ***************@jgking.com.au