Administration Co-ordinator (Part-Time)
Aqua Plumbing and Civil – Warragul, VIC
Part-time | 3 days per week | Flexible hours
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Aqua Plumbing and Civil is a growing plumbing and civil construction business based in Warragul. We work across commercial, industrial and civil projects and pride ourselves on delivering high-quality work and strong customer relationships.
We are seeking a reliable and proactive Administration Co-ordinator to join our team on a part-time basis (3 days per week). This role is ideal for someone who enjoys variety, takes pride in their work, and wants to play a key role in supporting a busy and growing business.
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About the Role
Reporting directly to the Managing Director, you will be responsible for the day-to-day administration of the business. Your duties will vary and include handling phone enquiries, setting up jobs and projects, assisting with accounts, and supporting project and contract administration.
This is a hands-on role where organisation, attention to detail, and a positive attitude are essential.
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Key Responsibilities
* Answer and manage inbound phone enquiries
* Set up jobs and project portfolios in SimPRO
* Complete and update tasks using the SimPRO App
* Upload materials and labour times
* Assist with contract administration and project variations
* Follow up purchase orders with builders and suppliers
* Assist with reconciling supplier invoices and purchase orders (SimPRO & Xero)
* Prepare and issue invoices
* Manage accounts payable and receivable
* Receive and follow up employee timesheets
* Provide general administrative support to management
* Greet customers, suppliers, trades and project managers in a professional manner
As the role develops, there may be opportunities to take on additional responsibilities such as payroll, insurance administration, and liaison with accountants and banks.
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About You
You will ideally have:
* Previous experience in an administration role
* Experience in construction, maintenance or trade services (preferred but not essential)
* Strong phone manner and communication skills
* Excellent time management and organisational skills
* High attention to detail and accuracy
* Accounts payable and receivable experience
* Confidence using computers and software systems
* Ability to learn SimPRO and Xero (training provided)
* A positive, reliable and proactive attitude
* Professional presentation and a friendly demeanour
* Ability to work well within a small team environment
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What We Offer
* Part-time role – 3 days per week with flexible hours
* Supportive team and direct access to the Managing Director
* Training provided on systems and processes
* Varied role with opportunity to grow as the business grows
* Stable, local Warragul-based position
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How to Apply
If you are organised, motivated and looking for a long-term part-time role within a growing business, we'd love to hear from you.
Please submit your resume and a brief cover letter outlining your experience and suitability for the role.
Only shortlisted applicants will be contacted.