About us
Ray White is Australasia's largest real estate company and one of the country's best-known family businesses. A name synonymous with the property and real estate industry, Ray White has grown into a multi-national real estate group with more than 1,000 offices worldwide.
At Ray White Palmerston, we pride ourselves on consistently achieving exceptional results for our clients looking to sell, rent or buy property. Through a proactive and relationship-driven approach, our sales team delivers a seamless experience from listing through to settlement. We are now seeking a highly organised and proactive Personal Assistant to provide dedicated support to the Selling Principal, playing a pivotal role in coordinating the operational and administrative backend of a high-performing sales function within our collaborative Palmerston team. Ray White Palmerston works closely & shares an office space with Ray White Darwin, in Parap.
Join a business that invests in your future – this role offers real career progression, ongoing development and pathways to grow within the Ray White team.
About the role
As the Personal Assistant, you will play a key role in providing dedicated support to the Selling Principal, coordinating the operational and administrative backend of a fast paced, high-performing sales function. This is a true Personal Assistant position, responsible for overseeing diary management, campaign coordination, stakeholder communication and documentation processes to ensure every listing progresses efficiently from launch through to settlement.
Working exclusively with the Selling Principal, you will take ownership of daily scheduling, administration, system management and stakeholder coordination, to proactively manage competing priorities, support the Selling Principal and ensure a seamless experience for our clients.
Your key responsibilities will include, but are not limited to:
* Managing diary, calendar and inbox correspondence to ensure effective time management and prioritisation
* Overseeing vendor communication and ensuring clients are kept informed throughout each stage of their campaign
* Preparing, reviewing and coordinating agency agreements, Contracts of Sale and compliance documentation
* Coordinating listing preparation, marketing requirements and campaign logistics prior to launch
* Maintaining accurate CRM records and updating Ray White systems at each stage of the campaign
* Supporting settlement coordination and reviewing commission statements and marketing invoices for accuracy
About you
The successful candidate will bring a strong administrative background and a genuine interest in coordinating daily communication, system administration and compliance – to manage the Selling Principal's schedule and provide an excellent client experience. You will be highly organised, detail-oriented and comfortable managing multiple priorities within a fast-paced environment.
You will be a confident communicator, able to build professional relationships with ease when liaising with vendors, stakeholders and internal team members. Taking a proactive approach to your work, you will be comfortable working independently and following through to ensure tasks are completed efficiently and to a high standard.
You will take pride in being reliable, approachable and well organised, and enjoy contributing to a supportive, high-performing team environment. Proficiency in the Microsoft Office Suite is essential, and experience within real estate or a similar professional services environment will be highly regarded, though not essential.
Please note that the successful candidate in this position will be required to work half-days each Saturday, to attend open inspections.
How to Apply
To submit your application, please upload your Cover Letter, explaining how this position aligns with your career goals, along with your CV, which should detail your work experience to date.
Please note that Moore Australia is managing this recruitment process on behalf of Ray White Palmerston. If you have any questions or would like to learn more about the opportunity, please contact Tom Spanovskis via ***************@moore-australia.com.au.
To apply for this position, you must have the right to live and work in Australia.