Office Manager / HR Admin - Australia
169 Varsity Parade, Varsity Lakes, 4227 Gold Coast QLD, Australia
About Odoo
At Odoo, we value independence, flexibility, and continuous development. As a fast-growing global tech company, we encourage our teams to take initiative, think creatively, and contribute to a positive and high-performing workplace. Based in our Gold Coast office in Varsity Lakes, this role offers the opportunity to be part of a collaborative environment while supporting both people operations and day-to-day office management.
As our team continues to grow, we are looking for a proactive and highly organised Office Manager / HR Administrator to support our HR function and ensure the smooth running of the office. This is a hands‐on role suited to someone who thrives in a fast‐paced environment and enjoys balancing people‐focused responsibilities with operational tasks.
About the job
This position plays a key role in maintaining an efficient workplace, supporting employee administration, and contributing to a positive employee experience.
Key Responsibilities
* Oversee the day‐to‐day operations of the office, ensuring a well‐functioning, organised, and welcoming workspace.
* Maintain a high standard of office presentation by coordinating with cleaning providers and encouraging shared responsibility among staff to keep common areas, meeting rooms, and shared spaces tidy and well‐presented.
* Take ownership of the overall office environment, proactively identifying and addressing any gaps or operational needs.
* Manage office supplies and inventory, including groceries and kitchen essentials such as tea, coffee, and pantry items, ensuring stock levels are consistently maintained.
* Coordinate daily catering requirements, including organising meals, managing orders, and liaising with suppliers.
* Coordinate internal events, meetings, and office initiatives, including logistics and setup.
* Manage employee administration across the full employee lifecycle (onboarding, changes, off‐boarding).
* Maintain and update employee records and HR databases, ensuring accuracy and compliance.
* Support daily HR operations, including documentation, reporting, and general administrative tasks.
* Assist with the implementation and upkeep of HR policies and procedures.
* Liaise with external vendors and service providers, including cleaners, maintenance, and office suppliers.
* Provide support with recruitment activities when required based on business needs.
About you
At Odoo, we value your skills more than your resume. Here's what we expect from you:
Must have
* Strong organisational and time management skills with the ability to prioritise effectively.
* Proactive approach and ability to work autonomously.
* Excellent written and verbal communication skills.
* High attention to detail and accuracy.
* Ability to handle confidential information with discretion.
* Unrestricted working rights in Australia.
Nice to have
* Previous experience in an office management, HR, or administrative role.
* Relevant HR qualification.
* Availability to start immediately.
* Based on or willing to work from the Gold Coast, QLD.
What we offer
Social Events
Friday happy hours, great team activities, company dinners.
Peaceful work environment
Located in Varsity Lakes with lake views. Cosy workspaces, a game area, and a lunch room made for laughs and snacks.
Work-life Balance
Flexi hours to suit your lifestyle and one day a week work from home.
Lunch Provided
Lunch meals every day at the office, as well as free coffee and fruits from local producers. Because well‐fed Odoo‐ers are happy Odoo‐ers.
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