Key Responsibilities:
1. Manage the day-to-day work flow of the Accounts Payable team, actively participating in AP processing to support the team's workload.
2. Directs staff in order to complete month end activities to agreed standards and within agreed timeframes;
3. Accurate coding and data entry of daily invoices into the accounting system in a timely manner;
4. Manage the Accounts Payable e-mail inbox to ensure timely responses to queries;
5. Maintaining proper communication with the Manager for any escalation, volume surge in invoice processing and delays in timeline.
6. Handling queries from other team members
7. Resolve supplier account discrepancies by investigating documentation; liaising with suppliers, issuing stop payments, payments, or adjustments;
8. Shared responsibilities within the Accounts Payable team:
9. Process local and international payments on a weekly basis or as required;
10. Monthly AMEX and ANZ credit card reconciliations;
11. Monthly Imprest reimbursements of offices’ local bank expenditure;
12. Monthly reconciliation and payment of travel expenditure;
13. Monthly reconciliation and payment of office rental and car leases;
14. Preparing the reconciliation of AP related Balance sheet accounts.
15. Adhoc accounting journals as required;
16. Continued documentation and updating of Accounts Payable processes;
17. Maintains financial security by following internal accounting controls;
18. Cross-skilling with other areas within Group Finance;
19. Share knowledge with team members through effective communication;
20. Development of team members by providing on the job training and coaching
21. Contributes to team effort by accomplishing related results as needed; and
22. Assist with other Group Finance activities when required.
23. Proficiency in Microsoft Excel, Word and Outlook
Education Requirements:
Essential
24. Completion of Year 12
25. Proficiency in Microsoft Excel, Word and Outlook
Desirable
26. Certificate in Business Administration
27. Exposure to Epicor Accounting System, WorkDay
Demonstrated Experience & Attributes
Essential
28. 5+ years in an Accounts Payable role
29. 1-2 years in a similar role as a supervisor
30. Exposure to coding invoices
31. Knowledge of general bookkeeping procedure and general accounting principles
32. Strong Communication Skills and attention to detail
33. Ability to work autonomously and as part of a team.
34. Strong problem solving and query resolution skills.