Job Title
Procurement Specialist & Stakeholder Liaison
We are seeking a highly organized and proactive professional to coordinate tender submissions, manage stakeholder communications and contribute to strategic initiatives.
The successful candidate will have excellent time management and organizational skills, with confidence in managing multiple priorities and meeting tight deadlines. They will also have strong written communication skills, with the ability to produce clear documents and maintain high standards of presentation.
Key Responsibilities:
* Monitoring the tender and procurement inbox to identify relevant opportunities that align with our goals
* Coordinating the preparation of high-quality tender and grant submissions by gathering input from subject matter experts and ensuring consistency in language and formatting
* Tracking deadlines and maintaining the tender and grant pipeline tracker to keep internal stakeholders informed and submissions on schedule
* Liaising with external stakeholders such as government agencies, funding bodies and partners, and acting as a key contact for routine queries
* Assisting with the drafting, formatting and proofreading of reports, presentations and briefing notes to support communications
* Organizing logistics and administrative needs for conferences, forums and engagement events
* Using technology and AI tools to streamline submission processes and improve efficiency in document preparation and stakeholder management
Required Skills and Qualifications
* Strong written communication skills with the ability to produce clear documents and maintain high standards of presentation
* Excellent time management and organizational skills with confidence in managing multiple priorities and meeting tight deadlines
* High attention to detail and a commitment to confidentiality and accuracy in all aspects of work
* The ability to interpret complex tender documents and distil key information into actionable briefs
* Business acumen and a curiosity for growth with an interest in contributing to innovation
* Cultural awareness and inclusivity with a respectful and values-driven approach to stakeholder engagement
* Proven experience in high-level administrative or tender coordination, ideally in a similar industry
* Current Australian Driver's Licence
* Ability to pass a National Police History Check
* Willingness to travel interstate/intrastate as required