We're Hiring: Administration Assistant. Location: Port Macquarie / Sydney. Employment Type: 6 month Fixed term contract. Industry: Facilities Management. Be part of something bigger. Be part of ISS. We're on the lookout for a self‑motivated and resourceful Administrative Assistant to provide essential administrative and coordination support to both the Recruitment Team and Office Manager. This role is responsible for ensuring the smooth execution of recruitment and onboarding activities, maintaining accurate records, and assisting with the daily operations of the office. The role is a 6 month fixed‑term contract, to be based at either our offices in Port Macquarie (on the NSW North Coast) or at our Sydney office in Milperra. The position requires a highly organized, detail‑oriented individual who can manage multiple priorities while delivering exceptional service to internal and external stakeholders. By supporting efficient recruitment processes and professional office operations, this role contributes to a positive employee experience and the overall effectiveness of the team.
Key Responsibilities
* Recruitment Administration – Provide administrative assistance to the Recruitment Team throughout all stages of the recruitment and selection process, including preparing ID badges and uniforms for new ISS placemakers, acting as point of contact for ID badge issues for Sydney, SWS, and NC, maintaining records of induction paperwork, supporting ISS inductions and setting up UKG and the My ISS app for new starters, maintaining and updating applicant tracking systems and recruitment databases, coordinating recruitment‑related events such as career fairs, and compiling recruitment reports and metrics.
* Office Administration – Support the Office Manager in overseeing day‑to‑day office operations, managing office supplies, equipment and facility maintenance requirements; coordinating meetings, staff events, and training sessions (logistics, catering, and material preparation); managing incoming correspondence, telephone calls, and inquiries; maintaining effective document management and filing systems, both electronic and physical.
What You'll Bring
* Previous experience in an administrative role (1–2 years preferred).
* Certificate or diploma in Business Administration, HR or a related field (desirable).
* Experience working in a fast‑paced office environment.
What We Offer
* Competitive salary packaging.
* Flexible work arrangements.
* Staff discounts across top brands.
* Global learning and development pathways.
* Internal mobility and career growth.
* A positive, high‑performing culture.
How to Apply
Click on the 'apply' link and complete the online application.
Our Commitment
ISS fosters a culture of inclusion and diversity, welcoming applications from Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, individuals from diverse cultural backgrounds, and LGBTIQA+ communities. We are committed to fair pay and a safe working environment. Learn more about ISS in Australia and New Zealand on our website. Please note: No agency applications are accepted.
#J-18808-Ljbffr