Over the last 20 years, Ares' success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.
Job Description
Primary Functions and Essential Responsibilities
Specific Responsibilities Include, But Are Not Limited To
Meeting management
Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the team both internally / externally with clients and Ares global offices.Liaising with other Executive Administrators globally when necessary.Coordination of complex international travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa's where necessary and creating detailed travel itineraries.Some editing of PowerPoint documents and general correspondence (internal and external)Creating meeting agendasPrinting and binding marketing presentations.
Event Planning
Partnering with the team and other Executive Assistants to organise events, including social investor events (e.g. dinner, cocktail events) and the firm's marketing and reporting on the budget allocated for each event and arranging payment of all invoices.Coordination of the invitations (tracking attendance).Running the event on the day/evening where necessary, and managing the third-party providers before, during and after the event.
General Administration
Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive Assistant where necessary.Screen calls and take messages as appropriate with sensitivity to professionals' key contacts versus superfluous call.Remain aware of professionals' whereabouts and their upcoming meetings/calls, providing reminders when necessary to keep them on track, on time, and prepared; dial in to conference calls and print documents associated with the meeting ahead of time prior to meetings.Assist with special projects as requested by the team.Cover Front office jointly with the Office ManagerArrange Catering for in house meetings.Ensure office Kitchen is fully stocked.
Qualifications
Education:
Bachelor's Degree required
Experience
Minimum of 5 years of experience as an Executive Assistant / Administrative Assistant supporting a team of senior professionals in a professional, fast-paced environmentProficiency in MS Office (Outlook, Word, Excel, PowerPoint, OneNote, Teams)Experience preparing agendas, calendars, and travel management (domestic and international)Experience in financial industry preferred.Experience working in a team environment with multiple Executive Assistants to support and cover business needs preferred
General Requirements
Dependable, great attitude, highly motivated and a team playerStrong attention to detail and highly organizedAdept at managing multiple tasks in a fast-paced environment for multiple professionals with the ability think ahead.Exceptional client service skills and demonstrates enthusiasm and flexibility.Outstanding interpersonal and communications skills and the ability to effectively interface with professionals at all levels.Demonstrates excellent organizational skills, business maturity, enthusiasm, and a positive attitude.Highly motivated work ethic, with the ability to recognize when a job needs to be done and the capability to do it completely, assuming responsibility for total qualityAbility to handle confidential information judgment in terms of escalating issues vs. solving problems independently
Reporting Relationships
International Administrative Manager Lead
There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.