Job Title: Personal Assistant (PA) to Executive Leadership Location: RemoteEmployment Type: ContractReports To: CTO, CSO, CDp O Role Summary As the Personal Assistant to the CTO, CSO, and CDp O, you'll provide high-level administrative and operational support, ensuring our executive team remains focused and effective.
Your responsibilities will span diary and travel management, communication support, and hands-on assistance with invoicing, contracts, project coordination, and sales support.
This is a dynamic and influential role with exposure to the strategic and operational heart of the company.
Key Responsibilities Executive Support Manage the calendars, meetings, and priorities of the CTO, CSO, and CDp OCoordinate travel logistics, events, and leadership offsitesDraft, edit, and format internal and external communications, reports, and presentationsAct as a liaison between executives and both internal teams and external partnersHandle confidential information with discretion and professionalism Invoicing and Financial Admin Prepare and issue client invoices based on project milestones or time-based billingTrack outstanding payments and coordinate reminders or follow-upsWork with finance to reconcile transactions and generate monthly reportsAssist with executive expense claims and petty cash management Contract and Legal Coordination Prepare standard agreements, NDAs, and contract templates for review and signatureMaintain organised records of all contractual documents and approvalsTrack key contract dates, renewals, and compliance milestonesCoordinate with legal or compliance personnel for reviews where necessary Project and Deployment Support Assist the CDp O and project leads in scheduling, documentation, and task trackingSupport resource planning and deployment readiness activitiesTake minutes and track actions from sprint planning or project review meetingsMaintain internal documentation repositories and status dashboards Sales and Strategy Support Support the CSO in preparing sales proposals, capability documents, and estimatesManage CRM data (e.g., in Zoho CRM), ensuring deal statuses, contacts, and activities are currentTrack sales opportunities and pipeline reports for executive updatesSchedule follow-ups and coordinate prep materials for client pitches and strategic sessions Requirements Requirements 3+ years' experience as a Personal Assistant or Executive Assistant supporting senior leadersStrong organisational and multitasking skills with high attention to detailExcellent communication skills, both written and verbalProficient in Google Workspace and Microsoft OfficeAbility to manage sensitive information with the highest level of confidentialityExperience in the software, tech, or consulting sectorsFamiliarity with tools such as Zoho (CRM, Books, Projects), Xero, Asana, or JiraUnderstanding of agile delivery and deployment cyclesInterest in digital strategy, systems integration, or client delivery operations About Us We are a leading software development and digital transformation consultancy delivering impactful technology solutions to clients across diverse industries.
Our executive leadership team-including the Chief Technology Officer (CTO), Chief Strategy Officer (CSO), and Chief Deployment Officer (CDp O)-drives our innovation, strategic direction, and deployment execution.
We are seeking a detail-oriented, proactive Personal Assistant to support these leaders in ensuring the smooth functioning of critical business areas.
What We Offer The chance to work closely with visionary leaders across technology, strategy, and operationsA flexible work environment (remote/hybrid options available)Opportunities for learning and developmentA values-led culture focused on collaboration, innovation, and delivery excellenceA pivotal role in a growing and future-facing business