Chief Operating Officer - Strategy | Stakeholder Relations | Operations | Events | Leadership
About the Planning Institute of Australia (PIA)
The Planning Institute of Australia (PIA) is the national body representing planning professionals in Australia. PIA promotes excellence in planning and our mission is to inspire planners and elevate their role in shaping Australia's future. PIA does this through championing the value of planners, leading the profession, strong advocacy and contemporary education.
This role is located in Canberra, ACT but will consider other locations.
Position Summary:
The Events Assistant provides crucial event and administrative support to the Events, Learning and Partnerships Team, contributing to the successful delivery of national events and programs. This role is an excellent opportunity for an organised and detail-oriented individual to build their career and experience in event management and coordination.
Participation in some meetings outside of business hours, as well as occasional travel, may be required as part of this role.
This role is 3 days (or equivalent hours) per week.
Depending on your location, this role could be work from home or include some days in the office.
Key Responsibilities:
* Event Support: Provide event support for all national events, including the Planning Congress, Rural, Regional and Remote Conference, and National Awards for Planning Excellence.
* Webinar Coordination: Coordinate and deliver national webinars using Zoom, ensuring smooth execution and participant engagement.
* On Demand platform support: Support content management for PIA's new On Demand platform.
* Mentoring Program Coordination: Support State Divisions to deliver the PIA Mentoring Program.
* Administrative Assistance: Offer general administrative support to the Events, Learning and Partnerships team.
* Virtual and Onsite Event Support: Flexibility to be available for webinars and in person events.
* ACT Events Support: Occasionally support ACT events with event coordination and administrative tasks, including delivery of some in‑person events.
Key Selection Criteria:
* Excellent organisational and time management skills, with a high attention to detail.
* Proficiency in using event management tools such as Zoom (for webinars) and Canva/Vimeo (for marketing/design/content editing and uploads) or similar.
* Developed computer skills including the ability to use word processing and spreadsheet packages.
* Strong communication and interpersonal abilities to engage with team members and external partners.
* Ability to take initiative and work collaboratively in a team and follow instructions effectively.
* Experience in event coordination and administration is preferred.
* Reliable, flexible and punctual.
* Work as part of the PIA team in a cohesive and supportive manner.
Desirable Criteria:
* A degree in Event Management, Communications, or a related field is advantageous.
* Experience working for a member-based organisation or similar.
Key relationships:
This role reports directly to the Head of Events, Learning and Partnerships. The Events Assistant will also work collaboratively with the Events, Learning and Partnerships Officer and Chief Operating Officer. Strong working relationships will also be necessary with PIA's Head of Membership and Engagement and the National Marketing and Brand Manager.
Benefits:
Working for PIA includes some great benefits, including a supportive team culture and a strong focus on work‑life balance.
Other benefits of this role include:
* Impactful projects: Engage in significant projects that contribute to the development and advancement of planning practices in Australia.
* Collaborative environment: Work closely with a dedicated, supportive, and passionate team committed to making a positive impact in the planning sector.
* Professional development: Opportunities to enhance project management skills and knowledge through training and professional development initiatives.
Seniority level: Entry level
Employment type: Part-time
Job function: Management and Manufacturing
Industries: Non-profit Organizations
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