We are a modern Australian law firm with a leading reputation.We focus on exceptional service, operational excellence and beingat the forefront of employee experience. We work closely withAustralian and international businesses, organisations andgovernments.
About the role
We have an exciting opportunity for a skilled Legal Assistant tojoin our busy Construction & Projects team in Melbourne. Theteam is well recognised by government departments, majorconstruction companies and developer clients for practical andcommercial advice.
You will provide a high level of administrative and secretarialsupport to a mix of senior and junior lawyers in a close-knit teamthat embraces a supportive culture. You will get to know ourclients and our projects, and be able to offer focused support forour work.
This role will work closely with one of our award-winningConstruction Partners.
There is plenty of variety with the key responsibilities andduties including:
* Drafting and editing high quality legal correspondence anddocumentation
* Liaising with clients, Partners, lawyers and otherstakeholders via email and telephone
* Time entry, preparation of bills and processing of monthlybilling
* Assisting with matter management, including file openingand closing, and preparing matter status and billing reportsfor the team and for clients
We work in a hybrid way at Maddocks, with part of our week inthe office, and also have wider flexible working arrangements,whether that's hours, place of work or the leave you take. Wewelcome the opportunity to talk to you about workingflexibly.
About you
You are self-motivated and adaptable in a dynamic environment.You also are a team player and pride yourself on exceedingexpectations. A strong work ethic and commitment to your role willsee you succeed in this position.
Ideally you will have:
* At least two years of legal assistant or executiveassistant experience within private practice
* Polished secretarial skills including refined knowledge ofthe Microsoft Office suite, including Teams, Word, PowerPointand Excel spreadsheet skills
* A proactive and collaborative approach, with high level ofprofessionalism and excellent interpersonal skills
* Excellent organisational skills
* The ability to produce accurate, high quality work(attention to detail is critical)
* Previous experience working with billing software such asAderant Expert is advantageous
Maddocks is simply a great place to do great work. We foster aculture of collaboration, learning and engagement where you willexperience:
A diverse and inclusive workplace: We have beennamed an employer of Choice for Gender Equality by the WorkforceGender Equality Agency (WGEA) every year since 2004 along withbeing named a Silver Employer at the Australian Workplace EqualityIndex's 2024 LGBTQ Inclusion Awards. We promote diversityinternally through our Maddocks Gender Equality Network, MaddocksCALD, Maddocks Disability Inclusion and Maddocks Pride groups.
Career Development: Learn and develop throughstructured learning and development programs at each stage of yourcareer and study support programs.
Community involvement: give back to thecommunities in which we operate through our thriving pro bono andgrants programs and staff volunteering initiatives.
Work flexibly: work in a hybrid way with partof your week in the office and support to set up your homeoffice.
Wellbeing & Benefits: access to up to 20weeks paid parental leave, discounted gym memberships & healthinsurance, salary continuance insurance, Employee AssistanceProgram and parents and carers wellbeing programs.
Our people are our greatest advocates and we believe this is aresult of our inclusive culture and focus on complex andinteresting work.
To be eligible for this role you must be legally permittedto work in Australia. Please note that unsolicited applicationsfrom agencies will not be considered at this time.
Ready for your next career move? Make your Move toMaddocks – Apply Now.
As part of our commitment to protecting your privacy, yourapplication information will onlybe retained for a periodof 24 months after the submission of yourapplication. After this period, your Maddocks job seeker profilewill remain active, however all application details will bepermanently deleted from Big Red Sky. Should you wish to deleteyour job seeker profile, you can do so in your account settings(under the 'Change Login' menu option)
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