We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to our Chief Operating Officer (based in Melbourne) and our HR Director (based in Sydney). You will act as a primary interface for local and global leadership teams while ensuring the smooth execution of administrative and support initiatives for these two Leadership Team members.
What You'll Do
* Executive Support: Manage complex diaries and end-to-end travel itineraries, including international bookings and rapid amendments.
* Financial & Team Admin: Administer monthly expenses, purchase orders, and other related administrative requirements.
* Global Coordination: Act as the primary interface with local and global EA networks to align schedules and project requirements.
* Site Activity Support: Coordinate site events, provide logistical support for engagement activities, and volunteering initiatives for the offices.
* HR Logistics: Support HR-led events on-site and manage logistics for Global HR projects and calendar events.
* Operational Communications: Format and organize professional slide decks for Executive presentations.
* Recognition Programs: Administer the Quarterly Customer First and Monthly Value awards, collating nominations and announcing winners.
* Visitor Management: Manage itineraries and logistics for domestic and international visitors as required.
* Onboarding Support: Provide administrative support for site-specific new starter communications and introductory emails.
* Team Collaboration: Provide occasional administrative cover for other members of the EA team during periods of annual leave.
What Experience You Need
* 5+ years of experience in an Executive Assistant or Senior Administrative role supporting C-Suite or Senior Leadership.
* Proven proficiency in managing complex, multi-time zone calendars and high-volume travel logistics.
* Advanced technical skills in professional document formatting and slide deck creation (G-Suite or Microsoft PowerPoint).
* Demonstrated experience in end-to-end event coordination, ranging from small team meetings to site-wide engagement events.
* Experience with corporate systems for expense management and procurement (e.g., Workday, Concur, or SAP).
* Previous experience working within a global, matrixed organization requiring coordination across different regions.
What Could Set You Apart
* Previous experience supporting both Operations and HR functions simultaneously.
* Strong interest or experience in driving corporate culture through volunteering and engagement initiatives.
* Advanced skills in internal communications or professional formatting for executive-level presentations.
* A proactive approach to process improvement for site-based administrative functions.
What's In It For You?
At Equifax, we are on a mission to ensure that you have the support, resources and opportunities to Power Your Possible. Here are just a few ways we give back to our teams:
* Access to enterprise responsible AI tooling to improve work efficiency and employee experience
* Hybrid work model (3 days in office + 2 from home)
* Additional leave allocations of up to 7 additional days leave per year + public holiday swaps
* Discounted gym memberships
* Discounted private health cover (and discounted pet insurance if you want it)
* Employee stock purchase plan
* Career development and learning
* A Diverse and inclusive workplace and environment
* Wellbeing resources (including free financial wellbeing products and resources)
Primary Location:
AUS-MelbourneAUS-Sydney-Blue-Street
Function:
Function - Administrative Services
Schedule:
Full time