Job description
Agency Attorney-General's Department Work unit Strategic Policy Coordination
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 08/01/2027
Salary $75,091 - $85,611 Location Darwin
Position number 46237 RTF Closing 07/01/2026
Contact officer Samantha Baker, Director on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website
Primary objective
Ensure the provision of a quality secretarial and administrative support service to the Executive Director Strategic Policy Coordination
and working with other Executive Assistants across the Strategic Policy Coordination Division.
Context statement
The Strategic Policy Coordination Division is responsible for leading and coordinating strategic policy development and implementation,
legislative change, strategic communication, evaluation and statistics for the department. The Division comprises of five units which
together services the whole department's strategic policy, communication, legislative reform and monitoring and evaluation needs.
Key duties and responsibilities
1. Provide high level secretarial and administrative support to the Executive Director of the Strategic Policy Coordination Division.
2. Monitor all communication channels in and out of the Executive's office, including email and dairy management, scheduling meetings
and travel arrangements.
1. Maintaining appropriate administrative systems, registers, processes, databases and record management ensuring effective and
efficient workflows within the unit.
4. Managing a range of procurement functions including travel arrangements, purchasing and processing credit card transactions.
5. Supporting working groups, committees and for events/functions the work unit are involved with.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars, scheduling
meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams and PowerPoint) and record management systems with a willingness
to adopt new technology.
1. Well-developed professional, interpersonal and influencing skills with the ability to communicate (both written and verbally) with a
diverse group of stakeholders and build positive working relationships with other executives and staff.
1. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the flexibility to
handle changing priorities and work independently with minimal supervision.
1. Attention to detail with ability to delegate and escalate issues, develop creative solutions and seek out positive improvements.
2. Experience in electronic document and file management using record management packages.
Desirable
1. Knowledge of Ministerial and Cabinet document preparation, and an understanding of Ministerial and Cabinet procedures and
processes, or ability to quickly acquire such skills.
2. Experience with TRM and Sharepoint would be an advantage.
Further information
The successful applicant will be required to undergo a criminal history check. A criminal history will not exclude an applicant from this
position unless it is a relevant criminal history. A completed pre-employment form is to be submitted with your online application, to assist
the selection panel in assessing your application.