High-level administrative support is crucial for the smooth operation of corporate functions.
The Role
We're seeking a motivated professional to provide vital administrative and technical assistance across calendar management, document coordination, stakeholder communication, and compliance obligations.
Responsibilities
* Provide complex support to senior managers including calendar management, travel arrangements, and meeting coordination.
* Prepare and produce confidential correspondence, meeting minutes, presentations, and reports.
* Manage team expenses, SAP invoice approvals, cost centre forecasting, and standard vendor administration.
* Assist with tax compliance matters, including ATO registrations, correspondence, and the lodgement of relevant forms.
* Support the treasury team with the management of bank guarantees, insurance bonds, and legal documentation for debt facilities.
* Handle banking-related administration, including Know-Your-Client (KYC) checks and managing billing for bank fees.
* Oversee annual subscription renewals and coordinate external training requirements for the teams.
Requirements
* Demonstrated administration and organisational experience within a corporate environment.
* Excellent organisational skills, with the ability to multitask and manage multiple priorities and stakeholders simultaneously.
* A proactive, resourceful, and self-motivated approach with the ability to work without supervision.
* Strong attention to detail and a commitment to maintaining a high level of accuracy in all tasks.
* Excellent interpersonal and communication skills to build professional relationships at all levels.
* The ability to operate with confidentiality, discretion, and a high level of integrity.
* Advanced software proficiency in the Microsoft suite, including Outlook, Word, and Excel. Experience developing PowerPoint presentations is also required.
Why This Opportunity?
* A highly awarded workplace culture recognised by WGEA as an employer of choice.
* A collaborative and purpose-led team environment.
About Us
This is your opportunity to make a real difference in a company that values its employees and strives to create a better future.
What You'll Bring
* A passion for delivering exceptional administrative support.
* Experience working in a fast-paced corporate environment.
* Excellent organisational and time management skills.
* Ability to maintain confidentiality and discretion.
* Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.