This range is provided by Charter Diligence. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
A$60.00/hr - A$65.00/hr
Direct message the job poster from Charter Diligence
* 35 hours per week
* $60-65+super/hour
* NSW Government
* 6-month contract
Our Client
Our client is a lead government agency in NSW. We are seeking an organised and detail-oriented Administration Assistant/Executive Assistant for an immediate start on an initial 6-month contract. Offering $60-65 per hour plus super, this role comes with a 35-hour workweek in a team environment. If you thrive in fast-paced settings and are passionate about providing exceptional administrative service, this could be the perfect fit for you.
Role Summary
This is a pivotal administrative position that ensures smooth day-to-day operations by supporting senior leaders and frontline teams. You will be the organisational linchpin, managing a broad range of administrative functions—from diary management and procurement coordination to compliance record-keeping and stakeholder communication. This role is ideal for a detail-oriented administrator looking to make a meaningful contribution in a purpose-driven environment.
Key Responsibilities
* Provide comprehensive clerical and administrative support across business functions
* Coordinate diary management, meetings, travel and training logistics for senior staff
* Process procurement transactions including purchase orders, invoice reconciliation and compliance checks
* Maintain accurate records and file systems in line with information governance standards
* Manage incoming communications (mail, emails, phone enquiries), distributing and responding appropriately
* Compile data and documentation to assist in preparing reports and submissions
* Update and manage internal databases, registers and tracking systems
* Support meetings and events through preparation of agendas, minutes, and materials
* Handle routine purchases and assist in maintaining office supplies and equipment
* Address internal and external enquiries professionally, referring complex issues as required
* Apply confidentiality and discretion when handling sensitive information
* Collaborate with colleagues to meet organisational service standards and timelines
About You
We're looking for a driven and detail-oriented individual with a knack for organisation and a proactive approach to problem-solving. To succeed in this role, you'll need:
* Proven experience in administrative support, ideally within legal, government or community service settings
* Strong knowledge of procurement processes including raising purchase orders and invoice processing
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
* Demonstrated ability to manage multiple priorities with accuracy and efficiency under tight timeframes
* Familiarity with working in sensitive or confidential environments, especially those involving disability, aged care or vulnerable populations
* Strong interpersonal and communication skills, both written and verbal
* Experience supporting senior managers or executive-level staff preferred
* Knowledge of records management and information compliance frameworks
* High level of attention to detail and organisational ability
* Australian Citizenship, Permanent Residency or a valid long-term working visa is required
* As a mandatory requirement for this contract role required by our client, applicants are kindly asked to complete a compliance check and upload their work rights verification at www.charterdiligence.com.au/portal. Incomplete submissions may not be considered. If you have any questions or need assistance with the process, please don't hesitate to contact our team—we're here to help
Application Process
Important: We prioritise candidates that touch base before any job search. The benefit of working with us early is that we can prepare a strong application and have a direct line to hiring managers and business stakeholders. We know how competitive the market is and we offer comprehensive services including CV review, career coaching, interview preparation, psychometric testing readiness, job market analysis, networking assistance, salary negotiation guidance, and ongoing career support to equip our candidates with the necessary tools to stand out from the crowd.
We invite candidates who are passionate about making a difference and have the requisite experience and skills to apply. Please submit your CV and a cover letter outlining your qualifications and interest in the role to recruitment@charterdiligence.com.au. For confidential inquiries, contact our recruitment team at (02) 7208 7776 (Sydney), (03) 9001 7776 (Melbourne), (07) 3866 7776 (Brisbane) or (08) 6118 7776 (Perth).
Our client is an equal-opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals, regardless of their background. Join us and be part of a team that is shaping the future of the accounting industry.
Seniority level
* Seniority level
Not Applicable
Employment type
* Employment type
Temporary
Job function
* Job function
Administrative and Customer Service
* Industries
Government Administration, Legal Services, and Law Practice
Referrals increase your chances of interviewing at Charter Diligence by 2x
Get notified about new Administrative Assistant jobs in Greater Sydney Area.
Sydney, New South Wales, Australia 4 days ago
Sydney, New South Wales, Australia 2 days ago
Sydney, New South Wales, Australia 3 weeks ago
Sydney, New South Wales, Australia 3 weeks ago
Administration Positions - Immediate Starts
Concord West, New South Wales, Australia A$65,000.00-A$75,000.00 4 weeks ago
Sydney, New South Wales, Australia A$70,000.00-A$80,000.00 3 weeks ago
Sydney, New South Wales, Australia 3 weeks ago
Sydney, New South Wales, Australia A$65,000.00-A$75,000.00 3 weeks ago
Sydney, New South Wales, Australia A$85,000.00-A$100,000.00 2 weeks ago
Executive Assistant to Chief Technology & Data Officer
Sydney, New South Wales, Australia 2 days ago
Millers Point, New South Wales, Australia 6 months ago
Sydney, New South Wales, Australia 3 weeks ago
Sydney, New South Wales, Australia 4 days ago
Sydney, New South Wales, Australia 3 weeks ago
Executive Assistant / Project Coordinator
Sydney, New South Wales, Australia 3 weeks ago
Mosman, New South Wales, Australia A$60,000.00-A$70,000.00 3 weeks ago
Sydney, New South Wales, Australia 2 weeks ago
Sydney, New South Wales, Australia A$60,000.00-A$70,000.00 3 weeks ago
North Sydney, New South Wales, Australia 2 days ago
Sydney, New South Wales, Australia A$32.00-A$40.00 2 weeks ago
Sydney, New South Wales, Australia A$32.00-A$37.00 4 days ago
Sydney, New South Wales, Australia 2 weeks ago
Sydney, New South Wales, Australia A$70,000.00-A$80,000.00 4 days ago
Sydney, New South Wales, Australia 2 days ago
Executive Assistant to the CTO/ Technology Admin Assistant
Surry Hills, New South Wales, Australia 4 weeks ago
Mosman, New South Wales, Australia 1 day ago
We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr