We are looking for an experienced Office Manager to be the heartbeat of our workplace. You will be responsible for creating an environment where our team can do their best work. This is a high-autonomy role that requires a blend of operational strategy, financial oversight, and people skills. You will manage everything from facility contracts and office budgets to employee engagement initiatives and high-level administrative support.
Key Responsibilities
Your role is to ensure the office is functional, cultural, and compliant:
* Facilities & Operations: Manage all aspects of the physical office space, including lease relations, security protocols, space planning, and renovations.
* Financial Oversight: Own the office budget. This includes negotiating vendor contracts, overseeing procurement, and managing accounts payable/receivable for office expenses.
* Culture & Engagement: Lead the "Experience" of working here. Design and execute team-building events, holiday parties, and workplace wellness programs.
* HR & Onboarding: Partner with HR to manage local onboarding logistics, maintain employee records, and ensure office policies (health and safety) are up to date.
* Executive Support: Provide high-level administrative assistance to the leadership team, including managing confidential documents and sensitive scheduling.
* System Management: Evaluate and implement software tools to streamline office operations (e.g., visitor management, desk booking, or inventory tracking).
Qualifications & Skills
* Experience: 5+ years in office management or business operations. Experience managing financial is highly preferred.
* Leadership: Proven ability to manage vendors, contractors, and potentially a small administrative team.
* Decision-Making: A high degree of "ownership"—you don't just find problems; you implement solutions independently.
* Financial Literacy: Strong understanding of basic bookkeeping, expense management, and ROI on vendor services.
* Communication: Exceptional interpersonal skills; you are the primary point of contact for everyone from the delivery driver to the CEO.
Job Type: Full-time
Pay: $95,000.00 per year
Work Location: In person