The Office and Accounts Coordinator is responsible for managing the daily accounting functions and providing comprehensive administrative support to ensure smooth and efficient office operations. This role includes accounts payable/receivable, payroll, financial reporting, onboarding, and general office coordination.
Key Responsibilities
Accounts: We are looking for someone with Accounts Experience
* Accounts Payable (Verify invoices, prepare EOM Batches and send remittances)
* Accounts Receivable (Create, send and follow up invoices)
* Weekly Payroll for 25 + Staff members
* Complete and submit IAS (Monthly), BAS (Quarterly), Superannuation and ACTLSL
* Monthly Client invoicing
* Assisting with Quotes, converting quotes to invoices and supporting invoicing workload when applicable.
Administration:
* Set up new employees, run company inductions and onboarding processes
* Meeting agendas, minutes for internal and client meetings
* Maintain business, admin and accounting updates for upper management
* Manage office supplies, registers, documents and spreadsheets
* Assist in recruitment
About You
* Previous experience in accounts is a must.
* Knowledge of AP, AR, payroll and reconciliations.
* Confident using Xero or similar accounting systems.
* Strong organisational skills and the ability to stay ahead of deadlines.
* Professional communication and the ability to work closely with management.
* Proactive, adaptable and able to take ownership of tasks.
* Construction industry experience preferred