360 Early Education is seeking an experienced Facilities Administrator to join our team on a part-time basis. This role supports the Approved Provider and Nominated Supervisor and is integral to ensuring the smooth administration, facilities coordination, and CCS & fee management across services.
The position plays a key role in supporting families, maintaining compliance, and ensuring operational excellence within a high-quality early childhood education environment.
Why You'll Love Working with Us:
* Leadership development: Join a group of dedicated teachers that have been leading our 360 Services for 16 years. Support and training provided on excellence in leadership.
* Innovative Environment: Every day is different Our partnerships with major learning institutions, the Australian Museum, swim schools, bush schools, and community businesses make each day enriching and exciting.
* Professional Growth: We offer generous non-contact time for professional development and programming, plus a comprehensive professional development platform.
* Supportive Team: Work alongside managers with extensive sector experience and additional educators in each room to ensure uninterrupted release time.
Who We're Looking For?
* Experience in administration within early childhood or a similar regulated environment
* Strong CCS and childcare fee management knowledge
* High attention to detail and organisational skills
* Professional communication skills and a family-focused approach
* Ability to work collaboratively and independently
* Experience or training in Administration
* Current First Aid, Anaphylaxis and Emergency Asthma Management
* Valid Working With Children Check / Working With Vulnerable People Check
Your Key Responsibilities:
Administration & Service Support
* Act as a welcoming first point of contact for families, staff, and visitors
* Ensure efficient and effective service administration
* Build and maintain strong, professional relationships with families and staff
* Support enrolment, orientation, and transition processes
* Manage front-of-house duties including phone, door, and PIN code administration
* Maintain privacy and confidentiality at all times
CCS & Fees
* Point of contact for fee information for new and existing families
* Manage Child Care Subsidy (CCS), including estimates and checks
* Support access to additional funding and subsidies, including ACCS and grant documentation
* Complete fortnightly billing of families across all services
* Maintain records of families with special fee and bond arrangements (payment plans)
* Issue fortnightly statements to families
* Run ad hoc reports as required
* Manage consumable and shopping orders (Woolworths, Coles, Ikea, Big W and online retailers)
* Maintain accurate record management in line with Appendix 2.3a Record Keeping and Archiving Schedule
Facilities, WHS & Operations
* Coordinate maintenance, contractors, inspections, and equipment servicing
* Maintain maintenance registers and ensure WHS compliance
* Support QA2 and QA3 requirements
* Coordinate fleet, signage, medication, and inspection management
* Support environmental sustainability initiatives
Systems & Compliance
* Use organisational systems including Xplor, Employment Hero, Teams, Safety Culture and Device Management
* Work within the National Quality Framework, National Regulations and National Quality Standard
* Adhere to all organisational policies, procedures, and child safe principles
Check Us Out:
Check out Media coverage of:
Our best practice Health and Safety initiatives Technology drives stronger success in compliance and the health and safety of children
Our charitable work with the imagination library
Our partnerships with university programs such as Kids N' Traffic Safe Transport Toolkit – Kids and Traffic
Other Articles
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