Job Description
The Disbursements Specialist is responsible for high volume processing of consignment for Australian and other markets. The primary mandate for the Disbursements Specialist is to ensure all consignments are paid on time and that appropriate remittance process and systems are adhered to
Responsibilities
Responsible for preparation of consignor files including the review of contract essentials, VAT verification, lien searches, data entry of banking and supplier information in Oracle Supplier Maintenance module
Assumes the preparation of the seller settlement statements
Accountable for preparation of accounting journal entries based on the seller statements
Responsible for reviewing that seller invoices are in accordance with the seller settlement statements and make sure that these are paid by the Accounts Payable team
Accountable for preparation of Sale reconciliation reports
Supplier Maintenance responsibilities for all payables; create new suppliers to Oracle, update current suppliers and merge duplicates
Ensures the accurate entry of banking information in Oracle Customer Maintenance module
Oversees and request, searches and reviews public recording documents to determine status of liens filed against property
Ensures compliance with organization policies and government regulations
Actively contributes to improve procedures with innovative thinking to manage ongoing growth and business challenges
Performs other duties as assigned
Qualifications
2-4 years of experience working in an office environment
Experience working with ERP systems, Oracle is a plus
Proficiency with Microsoft Excel
Fluent verbal and written communication skills in English
Organized, detailed-oriented and able to multi-task in a fast-paced environment