Overview
Executive Assistant - Aboriginal Art Centre Hub of Western Australia (AACHWA)
Location: 139 Newcastle Street, Perth WA
Hours: Full-time, 37.5 hours per week, 12-month fixed term contract (with possibility of extension)
About AACHWA
The Aboriginal Art Centre Hub of Western Australia (AACHWA) advocates on behalf of its member art centres located in regional and remote Western Australia. AACHWA delivers professional development programs for managers, boards, and artists; provides recruitment advice and services; and acts as an advocate to, and central point of contact for, Regional, State and Federal funding bodies.Our work is guided by the values ofRespect, Integrity, Leadership, Imagination and Collaboration.
About the role
Reporting directly to the CEO, theExecutive Assistantis a pivotal support role within AACHWA. We are seeking someone with exceptional communication skills, strong organisational capability and meticulous attention to detail to provide high‐level executive and administrative support to the CEO and Board. This includes managing governance processes, preparing board documentation, coordinating membership applications, and ensuring compliance requirements are met.
The role requires someone who can operate with a high degree of autonomy, navigate repetitive and process‐driven tasks with consistency, and maintain absolute confidentiality across all executive functions. Given the dynamic nature of the organisation, the Executive Assistant must be adaptable, proactive and able to anticipate the needs of the CEO and Board.
In addition to executive support, the position contributes to broader office management activities, helping ensure smooth day‐to‐day operations and supporting the wider team when required.
This role isnot a corporate EA position— it is hands‐on, grounded in community‐focused work, and requires someone who is comfortable with repetitive tasks, detailed processes and working independently.
Responsibilities
This is a key support role within the organisation, providing high‐level executive and administrative assistance to the CEO, Board, Finance Manager and General Manager. The work is varied but highly process‐driven, with a strong focus on governance, documentation, scheduling and compliance.
* Coordinating all Board and subcommittees meeting logistics, including agendas, board packs, minute‐taking, governance duties and AGM preparation
* Managing complex scheduling and calendar management for the CEO, Board and committees, including correspondence, mail, phone calls and meeting logistics and travel
* Keeping the CEO and Board informed of time‐sensitive issues and ensuring appropriate follow‐up
* Coordinating membership applications and approval processes, ensuring criteria are met, registers are maintained and reporting and compliance requirements are fulfilled
* Preparing letters, briefing papers, reports and occasional speech writing for the CEO
* Conducting sector research and compiling information to support executive decision‐making
* Scheduling departmental meetings and assisting with the preparation and distribution of agendas and materials
* Maintaining accurate filing systems and ensuring documentation is organised, accessible and compliant with organisational procedures
* Assisting with travel bookings, accommodation, catering and event logistics for the CEO, Board and organisational activities
* Supporting the CEO with stakeholder communication and high‐priority tasks
* Working closely with the Admin Officer (3 days per week) and stepping in to support their duties when required
* Contributing to organisational publications, including the Annual Report
* Upholding professionalism, confidentiality and AACHWA's values in all interactions with internal and external stakeholders
* Reconciling receipts and submitting invoices for payment
The Ideal Candidate
* At least four years' experience in an administrative or EA role directly supporting senior leadership
* Excellent written and verbal communication skills
* Meeting organisation experience, strong minute‐taking, document preparation and meticulous organisational abilities
* Confidence managing multiple schedules, deadlines and concurrent tasks
* High attention to detail and a commitment to accuracy
* The ability to work autonomously and maintain confidentiality
* A friendly, professional and adaptable approach
* Proficiency with office software and a willingness to learn new systems
* National Police Clearance
Highly regarded (but not essential):
* An understanding of the Aboriginal and Torres Strait Islander art centre business model
* Experience working for a Non-Profit Organisation and an understanding of the compliance reporting requirements to Federal, State Government funders and other bodies (i.e. ORIC/ACNC)
* Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply
Why Work For AACHWA?
In return for your skills, passion and commitment, you'll enjoy a rewarding and meaningful role within a supportive, culturally grounded organisation. AACHWA offers:
* Flexible working arrangements
* 3 months long service leave for every seven years of consecutive service
* Not‐for‐profit salary packaging options of up to $15,900 per annum
* Learning and development opportunities aligned with your career goals
* 10 days' cultural and ceremonial leave for Aboriginal and Torres Strait Islander employees
* A free, confidential Employee Assistance Program to support your wellbeing
* Opportunities to travel to regional and remote art centre locations across WA
How to Apply
To apply, please click the 'Apply now' button on Seek and submit your CV and cover letter outlining your suitability for the role.
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