Are you passionate about providing exceptional support to senior executive forums? Do you thrive in a fast-paced environment where attention to detail and stakeholder management are key? If so, we want you to be part of our team!
As an APS 6 Secretariat Officer, you will play a crucial role in supporting several senior executive forums.
Your expertise will ensure the smooth coordination and delivery of tasks, making a significant impact on our operations.
**Key Responsibilities**:
- **Full Secretariat Support**: Provide comprehensive secretariat support and administration management for the team's committees and forums, including preparing high-quality meeting materials and recording meeting outcomes.
- **Record Management**: Create and maintain explicit, accurate, and high-quality records with meticulous attention to detail, including meeting outcomes, forward schedules, actions arising registers, decision registers, and internal and external web pages.
- **Stakeholder Management**: Manage both external and internal stakeholders by providing clear direction to committee and forum members and ensuring information is delivered within agreed timeframes.
- **Support to Chair and Members**: Assist the Chair and members by clarifying past and present decisions, retrieving relevant documents, and confirming policy and legal requirements.
- **Continuous Improvement**: Adopt a continual improvement approach by implementing changes based on feedback to maintain or enhance the section's service offerings.
- **Program and Policy Interpretation**: Provide quality program, service, or policy interpretation to internal and external stakeholders to achieve positive outcomes.
- **Standard Operating Procedures**: Develop and maintain standard operating procedures, such as Secretariat Handbooks.
**What We Are Looking For**:
- **Experience**: Previous experience working in a Secretariat is highly desirable.
- **Communication Skills**: Exceptional interpersonal and communication skills, with the ability to succinctly articulate information.
- **Stakeholder Engagement**: Proven ability to communicate effectively with a diverse range of stakeholders in a sensitive and confidential manner, including senior leadership and external counterparts.
- **Documentation Skills**: Proven ability to independently draft high-quality correspondence and meeting documentation.
- **Administration Management**: Proven ability to manage complex administration processes and deliver results according to deadlines.
- **Flexibility and Collaboration**: Proven ability to work flexibly and collaboratively in a busy team, often under pressure.
**Why Join Us?**:
- **Impactful Work**: Contribute to important national and international biosecurity initiatives.
- **Professional Growth**: Opportunities for continuous learning and career development.
- **Supportive Environment**: Work in a collaborative and supportive team environment.
- **Competitive Benefits**: Enjoy a range of benefits and a healthy work-life balance.
📌 Aps 6 Secretariat
🏢 Hudson Australia
📍 Australia