ADMINISTRATION OFFICER
Casual | 10-13 hours per week (school term only)
Tuesdays & Thursdays | 9:30am – 2:30pm, 8:30am - 3:00pm
(some administration may be required during school holidays)
About Us
Buderim Community Kindergarten is a not-for-profit, community-based organisation offering a high-quality kindergarten program for children in the year prior to starting school. We pride ourselves on creating a warm, calm, and friendly environment, with just one small group of children attending each day.
As a community-run service, day-to-day operations are overseen by the Nominated Supervisor, while a parent-led Management Committee, elected at our AGM each year, is responsible for the overall governance of the kindergarten.
About the Role
We are seeking a friendly, reliable, and organised Administration Officer to provide administrative support to ensure the smooth and efficient running of the kindy. You’ll be working closely with our Nominated Supervisor/Teacher, Educators and Parent Committee to assist with a wide variety of operational tasks.
This is a casual position for 10-13 hours per week during school terms, ideally working Tuesdays and Thursdays from 9:30am to 2:30pm, 8:30 to 3pm and commencing Term 4.
Key Responsibilities
- Work closely with the Nominated Supervisor and Management Committee, undertaking tasks as directed.
- Provide high-level administrative and office support to staff, families, and committee members
- Manage enrolments, waitlist and maintain accurate centre records (including attendance, building & maintenance, OH&S;, and QIP documentation)
- Support the annual committee handover and provide clear guidance on governance responsibilities (organising and uploading Approved Provider documents to the Regulatory Authority on the portal)
- Liaise with families and external providers in a professional and friendly manner
- Assist with maintaining digital platforms and resources including website updates, social media, and parent communication platforms
- Filing and organising documents (digital and paper-based)
- Printing, photocopying, and scanning materials
- Managing incoming and outgoing emails and phone calls
- Ordering and maintaining office and kindergarten supplies
- Data entry and updating records (e.g. enrolments, attendance, contacts)
- Welcoming prospective families and conducting tours of the kindergarten
- Preparing and formatting documents (e.g. newsletters, reports, notices)
- Maintaining staff and child records in line with privacy requirements
- Assisting with mail collection
- Coordinating service maintenance or repair requests
- Liaising with external providers and suppliers
- Assisting in the preparation of compliance, funding documentation and grant applications
Essential Criteria
- Current Blue Card (working with children check)
- Administrative experience, preferably in a kindergarten, early childhood, not for profit or school setting
- Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google suite and Mac operating systems.
- High level of initiative and ability to work independently
- Strong communication and interpersonal skills
- Excellent time management, attention to detail, and organisational skills
- Familiarity with digital tools/platforms such as:
- Storypark For Families
- Canva
- Weebly (or other website platforms)
- Square
- Xap – an all-in-one childcare management platform or willing to undertake training
Highly Regarded
Educational qualifications - Certificate or Diploma in early childhood is a bonus, and can step on the floor as educator if needed for relief.
- Child Protection training or willingness to undertake.
- Senior First Aid & CPR.
- Experience working in a not-for-profit or community kindergarten or not for profit organisations.
- Understanding of the National Quality Framework (NQF) and Early Years Learning Framework (EYLF)
- Previous experience supporting a volunteer management committee
How to Apply
Please email your resume, cover letter, and two references to:
📧 committee@buderimkindy.com.au
🗓 Applications close: 5pm, Friday 3rd October 2025