Randstad are proud to currently be partnering with a large State Government Department in recruiting an Project Contract Admin Officer AO4/1, the contract role is till mid November with potential extensions.
Responsibilities:
The primary purpose of the position is to provide quality project and contract administration services for Project Managers, Superintendents and Superintendent’s Representative in accordance with Conditions of Contract and Internal procedures and policies.
* Entering and maintaining planned and approved project budgets;
* Monthly billing activities, including reviewing unbilled costs, checking billing files, investigating and resolving billing issues, and distributing supporting documents to customers;
* Regularly reviewing system data to identify inaccuracies, preparing required journals and credits, and making system changes;
* Generating procurement purchase requisitions and processing of accounts for payment within critical timeframes, monitoring and resolving open purchase orders
* Validating contractor’s web-portal invoices and following up contractors to resolve discrepancies and improve accuracy;
* Ensuring high standards and accuracy when compiling documents and reports or updating records and information systems (e.g., in Ellipse, Aurion and Microsoft Office);
* Participating in regular program update meetings with Supervisors to confirm the currency and accuracy of all program-related data in Ellipse and other systems prior to customer reporting;
* Highlighting issues of poor or inaccurate work order profitability to the Program Manager and/or Supervisors and ensuring system data reflects accurate project information to manage financial performance;
* Maintaining records and files in accordance with record management procedures; and
* Reconciling and closing projects and work orders in a timely manner.
* Processing and recording of key information in corporate systems, including Ellipse, SAIMS and other in-house databases and systems.
* Preparing accurate and timely program reporting for both internal and external stakeholders.
* Recommending, developing and implementing administrative processes that support improved work management and service delivery.
What You'll Receive
* $59.16/hr per hour plus super
* Cairns location
* Learn specialist skills and knowledge
At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.
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