Project (Site) Administrator
Location: Drive-In Drive-Out (DIDO) – Perth, Western Australia
Roster Options: 5:2 or 14:7
Duration: Approx. 12 months, with potential 6-month extension
Accommodation: Site camp
Remote Work Context: DIDO (employee to provide own transport)
Reports To: Project Manager
About the Role:
We are assisting a mining client seeking an experienced Project (Site) Administrator to support their Major Projects Execution Team. This role is ideal for someone high-energy, resilient, and organised — with a knack for Excel and a calm head under pressure.
You'll provide key administrative support to ensure the smooth operation of a major construction project on-site. This role suits someone comfortable working in a compliance-heavy, brownfields-style environment.
Key Responsibilities (include but not limited to):
- Maintain accurate team rosters, track leave, and log hours for internal personnel.
- Keep updated records of contractor resourcing, including hours worked and any absences.
- Assist with onboarding for new staff and contractors — including organising equipment, inductions, vehicles, PPE, and documentation.
- Support site purchasing via SAP (or similar), and assist with cost tracking in collaboration with the project team.
- Manage travel, accommodation bookings, and training coordination.
- Maintain office supplies, PPE stock, and organise replenishment as needed.
- Handle general admin tasks such as document formatting, filing, meeting minutes, agendas, and reporting.
- Track and schedule vehicle servicing and log weekly kilometres.
- Liaise with IT for any access or connectivity issues.
- Support end-of-month reporting and timesheet validations.
- Assist with contract admin and procurement support.
- Ensure safety-related documentation and admin are kept up to date.
Skills & Experience:
- Proven experience in an administrative role, preferably in mining, construction, or project-based environments.
- Strong proficiency with Microsoft Office (especially Excel — formulas, logs, tracking sheets).
- SAP experience is a plus, but not essential.
- Strong attention to detail and organisational skills.
- Able to prioritise and manage multiple tasks in a fast-paced environment.
- Confident communicator who can work autonomously and within a team.
- Ability to work well under pressure and deal with competing priorities.
Benefits:
- Competitive hourly rate.
- Flexible roster options (5:2 or 14:7).
- Camp accommodation provided.
- Opportunity to work on a high-profile, long-term project.
- Supportive team setting with hands-on leadership.
- Exposure to a wide variety of project functions and stakeholders.
- Career-building experience within the mining and resources sector.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion
📌 Project (Site) Administrator
🏢 Chandler Macleod
📍 Perth