Overview
Looking for: General Virtual Assistant (Admin & Creatives) Role Overview:We are seeking a proactive and detail-oriented Virtual Assistant to support a business management consultant based in Perth, Australia. This role is ideal for someone who can combine administrative efficiency with creative design skills and basic web development capabilities.The VA will play a key role in streamlining operations, managing systems, and enhancing client-facing materials, allowing the consultant to focus on delivering high-impact business consulting services.
Responsibilities
* Administrative Support
o Manage email communications, including templated outreach and follow-ups
o Calendar management and scheduling (Google Calendar / Outlook integration)
o Assist with meeting coordination (Zoom, Fathom)
o General admin tasks to support day-to-day operations
* Graphic Design & Presentation
o Design professional sales presentations and client reports
o Create dashboards, performance scorecards, and branded documents
o Develop point-of-sale materials and visual assets
o Improve overall branding consistency across materials
* Web & Landing Page Support
o Build and update landing pages (Hostinger, WordPress, Wix, or similar)
o Ensure pages are visually appealing and conversion-focused
o Recommend and implement better website solutions if needed
* CRM & Systems Management
o Support setup and maintenance of CRM and tools (e.g., HubSpot)
o Assist with email campaigns and automation workflows
o Ensure systems (Xero, HubSpot, Fathom, etc.) are integrated and updated
o Maintain data consistency across platforms
* Social Media Support
o Schedule and publish content across platforms (Facebook, Instagram, LinkedIn)
o Ensure consistent posting across integrated channels
o Assist with basic distribution (no heavy content creation required initially)
Qualifications
Required Skills & Experience:
* Strong administrative and organizational skills
* Experience in graphic design (Canva, Adobe Suite, or similar)
* Familiarity with website builders (WordPress, Wix, Hostinger, etc.)
* Experience with CRM systems (preferably HubSpot)
* Ability to manage and integrate multiple tools and platforms
* Strong attention to detail and ability to follow processes
Preferred:
* Experience with bookkeeping tools (e.g., Xero)
* Basic understanding of marketing systems and email campaigns
* Exposure to business consulting or B2B environments
* Experience creating dashboards or reports
Soft Skills:
* Self-starter with strong initiative
* Reliable and responsive
* Technically adaptable and solution-oriented
* Good communication skills
Tools Required
* HubSpot (CRM & email campaigns)
* Xero (bookkeeping)
* Fathom (meeting management)
* Zoom (meetings)
* Google Calendar / Microsoft Outlook
* Microsoft Office (Excel, Word, etc.)
* Website builders (Hostinger, WordPress, Wix, etc.)
* Social media platforms (Facebook, Instagram, LinkedIn)
Shifts & Hours
Starting at a minimum of 10 hours per week; flexible shift. Potential to increase hours based on performance and business growth.
Target Start Date
ASAP but with priority on finding the right candidate fit
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