Administrative Officer, School of Health Sciences
Fremantle Campus
Full-time opportunity, Continuing contract
Friendly and collaborative environment
Rewarding opportunity
$73,993 pa (level 4) + 14.5% superannuation
About the university
We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney. With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.
About the school
The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience.
About the role
The Administration Officer works closely with academic and professional staff to provide efficient administrative support for the national School of Health Sciences. Reporting to the Administration Coordinator, this role operates under routine supervision to ensure smooth and effective day-to-day operations.
Key Responsibilities
* Provide effective and efficient administrative support within the School of Health Sciences.
* Coordinate meetings, prepare minutes, and manage related correspondence.
* Accurately handle detailed information, including data entry, maintaining spreadsheets, managing correspondence, and preparing written communication under direction.
* Deliver excellent customer service to students and stakeholders, ensuring timely responses to queries.
* Compile reports and assist with typing correspondence, submissions, statistical summaries, data sets, and other required materials.
* Assist with the preparation, proofing, and formatting of academic papers, reports, presentations, departmental communications.
Qualifications, skills & experience
* Completion of a diploma-level qualification or an equivalent combination of relevant experience and/or education/training.
* Demonstrated administrative experience, preferably within tertiary or other education sectors.
* Proficiency in software packages such as Microsoft Office Suite (Word, Excel, Visio), Adobe, InDesign, and timetabling programs (e.g., Allocate, Sonia).
* Strong communication (oral and written) and interpersonal skills, with the ability to liaise effectively and professionally with a wide range of stakeholders.
* Ability to exercise initiative and sound judgment, working flexibly in a dynamic environment with competing priorities and deadlines.
* Proven ability to prepare accurate, high-quality documentation with exceptional attention to detail.
Benefits
* Fast paced environment with opportunity for professional growth
* Generous training and development opportunities
* Friendly and collaborative working environment
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 24 March 2026
For further information on how to apply, please visit: How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia. The University is committed to providing a safe, respectful and inclusive working and learning environment.
The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact
Please direct your queries regarding this role to Haritha Garlapati, ***************@nd.edu.au
Unsolicited contact from recruitment agencies will not be entertained.
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