Job Opportunity
We are currently seeking a highly skilled and organized individual to fill the role of Temporary Office Admin/Scheduler. This is a temporary full-time position based in Sydney, working Monday to Friday 8am to 4pm.
The successful candidate will be responsible for providing administrative support and undertaking scheduling tasks with the coordination of appointments between customers and staff.
Key Responsibilities:
1. Manage varied lists and assist in answering phone calls
2. Support the scheduling of drug and alcohol testing jobs across Australia and New Zealand
3. Making live schedule changes where necessary
4. Ordering, receiving, packing, and posting supplies for collectors
5. Assist in scheduling paramedic rosters
6. Help manage the on-call roster for collectors
7. Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when needed
8. Request schedules from clients and send confirmations of the schedule to clients
9. Support the accounts team with operational queries and invoice assistance as required
Requirements:
1. Excellent customer service and communication skills
2. A proactive mindset with a passion for problem-solving and process improvement
3. Proven experience in administration
4. Proficient in organisation, prioritisation, and efficiency
5. Demonstrated honesty and integrity
6. Exceptional attention to detail
7. Proven team player
8. Adaptability to changing circumstances
9. Proficiency in Microsoft Office, especially Excel functions and Word templates
10. Willingness and capacity to take on additional responsibilities
11. Ability to work autonomously and efficiently
12. A minimum of 5 years of administration and/or customer service experience
13. Experience in a healthcare organization is advantageous but not essential
14. Database administration experience