Position Summary
Reporting to the Head of Finance, the Finance Officer is responsible for day-to-day processing across accounts payable, accounts receivable, reconciliations and artist-related financial activities. Working closely with the Head of Finance and Accountant, this role plays a key part in maintaining accurate financial records and ensuring smooth payment processes across the organisation.
Organisational Relationship
Department:
Operations and Finance
Subsection:
Finance
Internal Liaisons:
Head of Finance, Accountant, Executive Director of Operations and Finance, Director & Chief Executive, Heads of Departments, and other Adelaide Fringe staff as required.
External Liaisons:
Adelaide Fringe creditors and debtors, Bank SA, External Accountants and Artists
Key Responsibilities
Manage petty cash and Weel, including reconciliation and monitoring staff usage.
Process all accounts payable and accounts receivable transactions in Xero, ensuring accuracy and appropriate approvals.
Prepare and send invoices to debtors, follow up outstanding payments, and maintain up-to-date debtor records.
Conduct regular bank and credit card reconciliations and resolve discrepancies promptly.
Maintain accurate artist financial records in Xero and support box office reconciliation activities.
Act as the first point of contact for Xero and other finance systems, supporting staff access and system queries.
Ensure correct levels of access and adherence to processes within Xero.
Assist in budget tracking, maintaining supporting schedules and systems.
Support cash flow management processes through accurate and timely data entry and monitoring.
Assist the Head of Finance and Accountant in preparing budget information and documentation.
Support the contractor payment schedule, ensuring invoices are processed and paid on time.
Maintain correct use of Xero, ensuring service agreements and supporting documentation are recorded appropriately.
Use systems such as Zahara, Xero, ClickUp and AVR to perform finance duties.
Troubleshoot routine finance issues and escalated reviews where appropriate.
Support the financial accounting and reconciliation of artist box office income.
Assist in preparing artist settlement statements and ensure payments are processed accurately and on time, taking into account contractual requirements and conditions.
Assist with BAS preparation, annual audits and financial statement support, working with the Accountant, Head of Finance, external auditors and All in Advisory.
Perform other duties as required. Tasks may vary at the discretion of the manager, and flexibility is required to support the organisation's financial operations.
Essential / Desirable Criteria
Education & Experience
Minimum 2 years' experience in a similar finance position
Proficiency with accounting software (Xero highly regarded) and intermediate Excel skills
Strong organisational, time-management and problem-solving abilities
A positive, collaborative attitude and the ability to work effectively both independently and as part of a team
High attention to detail and accuracy
A relevant business, accounting or finance qualification (or working towards one) is desirable
Soft Skills & Personal Attributes
Strong time management skills with the ability to handle multiple tasks and deadlines.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to work collaboratively across teams.
Positive, enthusiastic and flexible approach.
Highly organised with strong planning and problem-solving skills.
Innovative thinker with a proactive approach to improving processes.
Ability to work effectively both independently and as part of a team.
High level of attention to detail and accuracy.
Self-motivated and reliable.
Ability to remain calm under pressure and manage competing deadlines.
Patient, approachable and good-humoured.
Key Competencies
Problem solving
Values
Creative
Adaptive
Persistent
Manifesto
We believe in challenging artists to be brave and audiences to be braver. Be brave with us.
We believe that we can inspire audiences to take risks, be inspired and DO IT AGAIN
We believe in collaboration and that we can only push creative boundaries and innovate if we work together.
We are committed to cultural diversity, inclusivity, acceptance and continuously educating ourselves and others.
We believe in the cultural, social and economic force of the Fringe and the Arts.
We believe the Fringe is an important driver for South Australia – it drives outcomes for artists, venues, communities, businesses and the state.
We are committed to delivering a Fringe that offers the best possible experience to artists, venues and audiences.
We believe in the WOW ... a festival should transform a place and can transform your mind.
We are committed to minimising our impact on the environment and maximising our social impact on people's lives.
We listen and we are committed to continuous improvement.
#J-*****-Ljbffr