Administrative Support Role
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This is an exciting opportunity to join our team as an Administrative Specialist. In this role, you will provide high-level administrative support across various projects and teams.
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Your primary responsibilities will include:
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* Providing general administrative tasks and supporting project management staff in the delivery and preparation of documentation, reports, and plans.
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* Assisting engineers and project managers with formatting, invoice creation, and other financial administrative tasks.
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* Preparing meetings, facilitating training and onboarding requirements, organizing travel, and completing ad hoc tasks as required.
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* Providing reception coverage and offering support and mentorship to junior team members.
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You will be part of the Administrative Support team, working under the direct guidance and mentorship of the Melbourne Office Manager. While the role offers opportunities for independent work, the key to your success will be your ability to contribute to the collaborative culture of both the administration and project teams by building strong relationships with key stakeholders.
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We support flexible working arrangements, with a requirement to be in the office at least three days per week. You will receive ongoing professional development and the opportunity to work with technical professionals. Employees may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks.
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Required Skills and Qualifications
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To succeed in this role, you will need:
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* 2+ years of experience providing administrative support
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* A proven understanding of how an administration team functions
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* Strong skills in Microsoft Office, particularly Word, Dynamics, and Concur
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* Good time management, organizational, communication, and numerical skills
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* The ability to build relationships with a variety of people from different professional backgrounds and disciplines
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Benefits
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We offer a range of benefits, including:
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* Industry leading salaries, reviewed annually
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* Salary packaging and Novated leases
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* Salary continuance (income protection)
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* Paid Professional Membership Fees
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* Life/Health insurance discounts
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* Flexible work arrangements (start/finish times, WFH, Flex time)
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* End of trip facilities
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* Employee Stock Purchase Plans
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* Paid parental leave
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* Personal Career development plans
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* Growth and promotion opportunities
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Our Culture
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We are dedicated to creating work environments in which every member of our team feels safe, supported, respected, trusted, and valued. We believe in empowering our employees and nurturing development within a culture of trust. Our team is passionate about delivering engineering, science, and technology solutions that make a positive impact on the world.
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