Overview
Executive Assistant to the Corporate Vice President (CVP) / Managing Director (MD) for Australia and New Zealand (ANZ) at Microsoft. We are hiring for an Executive Assistant to the CVP/MD for ANZ. The role provides administrative and organisational support to the ANZ CVP/MD, communicates with a wide range of internal and external stakeholders including customers, partners and vendors, and handles confidential and critical details. The successful candidate will anticipate fast-paced needs and flexibly accommodate and prioritise demanding work and travel schedules. Responsibilities include coordinating meetings, planning, organising, and managing multiple calendars, coordinating all travel arrangements, and managing logistics for special events such as team Town Halls or international off-sites and signature peak experience events with internal teams and external partners.
Location: Based in Sydney, with the expectation of being in the office at least three days a week. Some sessions may be timed to suit ANZ time zones and occasionally occur outside standard Australian business hours.
Responsibilities
* Strategic calendar management, including anticipating future needs and time planning prioritisation support for the Corporate Vice President/Managing Director.
* Cross-functional collaboration and cross-cultural communication with internal and external networks, particularly EAs for Asia Area Presidents and ANZ Leaders.
* Leadership of the ANZ Business Support community as a role model, with a focus on technology adoption and AI usage to increase productivity.
* Orchestrate key ANZ-wide administrative tasks such as management of distribution lists and organisational charts.
* Active participation in ANZ-wide and Global Business Support communities, with appreciation of cross-cultural nuances and diverse teams.
* Team-oriented collaboration with the Office of the CVP on team management support, including recruitment and onboarding activities, communications, customer/partner experience and operations.
* Event coordination and logistics for signature events, including Executive Visits.
* Project ownership, balancing multiple complex projects and timelines.
* Resource management, including expense tracking and budget reporting.
* Rhythm of Business management, including building and managing the annual ROB with the Chief of Staff and Office of the CVP team.
* Travel management, coordinating intensive global travel arrangements and itineraries.
Qualifications
* Min 7+ years Administrative, Business Support, or customer service experience in an environment with emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management – C-Suite or CEO level required.
* Experience supporting ANZ region AND/OR Global teams.
* Gravitas to build relationships at the senior level across multiple geographies and business areas.
* Ability to align and motivate the EA community in ANZ, APAC and globally.
Additional Qualifications
* Bachelor's Degree in a relevant field (e.g., Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology) OR equivalent experience.
* 4+ years' experience mentoring or supervising (direct/indirect) teams.
* 5+ years' experience reviewing and managing administrative budgets (e.g., events, travel, training).
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, colour, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.
Employment type
* Full-time
Seniority level
* Not Applicable
Job function
* Administrative
* Industries: Software Development
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