Your next career opportunity
As the Events and Venue Operations Coordinator, you will have the opportunity to lead the planning and delivery of diverse commercial and stakeholder events across the University's prestigious cultural venues. You will gain invaluable experience in event management, team leadership, and operational excellence whilst working with internal stakeholders, external partners, and senior leadership. This role offers you the chance to shape vibrant, commercially viable events that strengthen the University's cultural strategy and community engagement.
Your responsibilities will include:
* Lead End-to-End Event Delivery: Plan and coordinate complex commercial, stakeholder, and strategic events including conferences, exhibition launches, and special events, ensuring alignment with departmental objectives and compliance requirements.
* Provide Team Leadership and Supervision: Oversee recruitment of event supervisors and casual staff, delivering onboarding, training, and performance feedback to foster a positive and high-performing team culture.
* Manage Event Operations and Budgets: Develop event plans, timelines, run sheets, and budgets, track expenditure, and reconcile post‐event financials whilst identifying opportunities for efficiency and commercial improvement.
* Build Stakeholder Relationships and Coordinate Logistics: Collaborate with internal teams, venue caterers, commercial clients, and suppliers to ensure consistent event delivery and maintain strong working relationships across the organisation.
You may be a great fit if:
* you are an experienced events professional with demonstrated expertise in coordinating complex events, managing multiple concurrent projects, and supervising teams in fast‐paced environments, combined with strong stakeholder management and operational judgement.
You may also:
* have experience coordinating and delivering complex events within large or multifaceted organisations.
* possess proven ability to manage multiple events simultaneously whilst balancing competing priorities and changing requirements.
* demonstrate strong supervisory experience with casual or event‐based teams, including briefing and on‐the‐day guidance.
* have a solid understanding of operational risk, compliance, and safety protocols with the ability to identify and elevate issues appropriately.
* exhibit excellent communication and interpersonal skills with the ability to engage confidently with senior stakeholders and external partners.
* have experience or a keen interest in working within the arts, museums, and gallery sector.
What we offer you
* Supportive flexible work arrangements underpinned by our commitment to inclusion and well‐being.
* Progressive, considerate leave provisions to empower your work‐life balance.
* Salary packaging and access to a range of discounted services including Bupa health insurance.
* Health and wellbeing services including a leading Employee Assistance Program.
Application Process
* Resume
* Cover Letter outlining your interest and experience
* Please note that you are not required to respond to the selection criteria in the Position Description.
Applications close 26 March 2026 - 11:55 PM; Melbourne time zone.
This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we will guide you through the WWCC application process during onboarding and reimburse the cost.
Equal Opportunity
The University of Melbourne is an Equal Opportunity Employer and a child‐safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We are committed to a barrier‐free recruitment process and ongoing workplace support, providing reasonable adjustments throughout the process. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr‐careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries located at the bottom of this page.
Aboriginal and Torres Strait Islander Applicants: We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with "Korin‐Korin" our Indigenous Employment & Development team at oied‐hr@unimelb.edu.au for further information and support.
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