Job Description
The Administration Officer will cover maternity leave for 12 months, providing strategic support to the team.
About the Role
* Mainstream administration activities including reception duties, data entry and financial transactions.
* Foster effective relationships with customers, suppliers, authorities and other stakeholders through timely communication and prompt issue resolution.
* Maintain accurate records of purchase orders, invoices and delivery dockets in accordance with established procedures.
* Conduct purchasing operations including quote requests, ordering materials and supplies, and coordinate logistics and transport arrangements.
* Process Creditor (AP) queries in a timely and efficient manner.
* Manage timesheet data and prepare payroll documentation for submission to HR.
* Support the implementation and maintenance of systems and process documentation to enhance operational efficiency.
* Collaborate with the Branch Manager on safety initiatives and provide professional guidance where required.
* Perform miscellaneous clerical tasks such as filing, photocopying and scanning documents.
* Respond to incoming emails and phone calls in a courteous and professional manner.
Requirements
* Strong administrative skills with proficiency in Microsoft Office applications.
* Excellent communication and interpersonal skills with the ability to build rapport with diverse groups.
* High level of organisational and time management skills with attention to detail.
* Ability to maintain confidentiality and handle sensitive information discreetly.
Benefits
This role offers a dynamic and supportive work environment with opportunities for growth and development. If you are an ambitious and driven individual looking to advance your career, we encourage you to apply.
Other Information
Please note that this position is subject to change and may be altered at any time due to business needs.