The Office and Accounts Coordinator is responsible for managing the daily accounting functions and providing comprehensive administrative support to ensure smooth and effective office operations. This role includes accounts payable/receivable, payroll, financial reporting, onboarding, and general office coordination.
Key Responsibilities
Accounts:
- Accounts Payable (Verify invoices, prepare EOM Batches and send remittances)
- Accounts Receivable (Create, send and follow up invoices)
- Weekly Payroll for 25 + Staff members
- Complete and submit AIS (Monthly), BAS (Quarterly), Superannuation and ACTLSL
- Monthly Client invoicing
- Assisting with Quotes, converting quotes to invoices and supporting invoicing workload when applicable.
Administration:
- Set up new employees, run company inductions and onboarding processes
- Meeting agendas, minutes for internal and client meetings
- Maintain business, admin and accounting updates for upper management
- Manage office supplies, registers, documents and spreadsheets
- Assist in recruitment
About You
- Previous experience in accounts and administrative roles.
- Knowledge of AP, AR, payroll and reconciliations.
- Confident using Xero or similar accounting systems.
- Strong organisational skills and the ability to stay ahead of deadlines.
- Professional communication and the ability to work closely with management.
- Proactive, adaptable and able to take ownership of tasks.
Job Type: Part-time
Pay: $42.00 per hour
Expected hours: 24 per week
Work Location: In person