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Behind Every Great Pharmacy is Seamless Administration
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $72, $73, % Super + Salary Packaging
Hours Per Week: 38
Requisition ID: REQ607669
Closing Date: Sunday 12th October 2025
Location: John Hunter Hospital | On Site | Awabakal Land
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply, and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
About the role:
This is the heart of our department—a place where you'll join a vibrant, multidisciplinary team that values every voice and works together toward shared success. Guided by the Hunter New England principle of serving Every Patient, Every Time, we are committed to achieving the best possible medication outcomes. Our pharmacy team delivers services to inpatients, outpatients, clinics, and healthcare facilities throughout Newcastle and across the wider Hunter New England District.
Administrative and Secretarial Support to the Director of Pharmacy
Provide comprehensive administrative and secretarial assistance to the Director of Pharmacy, including managing correspondence, scheduling appointments, coordinating meetings, and preparing reports, briefs, and other documentation.
* Pharmacy Department Administration Coordination
Oversee the administrative functions of the Pharmacy Department by supervising the Pharmacy Administration Officer, managing shared reception duties, and ensuring efficient office systems, procedures, and document management. Responsibilities also include handling pharmacy paperwork, maintenance requests, non-pharmaceutical billing, meeting organization, and mail processing.
* You will manage equipment registers, assist with staff recruitment, onboarding, WHS activities, rosters, leave, and payroll.You will support the Operational Deputy, provide secretarial duties for meetings and related tasks including video/teleconferencing facilities to support affective conduct of meetings. You will assist with the Pharmacy human resources – Health Roster Data entry, assisting in recruitment and on boarding.
About you:
We are seeking a proactive candidate who brings both professionalism and autonomy to the role. You will be someone who thrives in a administrative position, capable of not only delivering your own workload but also guiding and supporting junior administration staff.
* Experienced in delivering high-quality administration services, ideally in health or a similarly complex environment.
* Demonstrated ability to work independently while mentoring and supporting junior administration staff.
* Confidence in working independently, exercising initiative, and solving problems without needing constant direction.
* Skilled in IT systems, with exposure to Sara, Health Roster, Oracle, payroll functions, and executive support highly regarded.
* Proven ability to manage competing priorities with strong attention to detail, accuracy, and organisational skills.
* An effective communicator who can build strong working relationships across multidisciplinary teams.
* The ideal candidate will have great attention to detail, good processes, strong organisational skills and an eagerness to learn will succeed. Able to build rapport and networking as pharmacy have a lot of interaction with all services across the campus.
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
This position is full time; however, part time/job share arrangements may also be considered.
What we can offer you:
At Hunter New England Local Health District (HNELHD), enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:
* Sustainable Healthcare: Together towards zero
* Monthly Allocated Days Off (for full-time employees)
* 4 weeks annual leave (pro-rata for part time employees)
* Paid parental leave (for eligible employees) - giving you the opportunity for true Work life balance
* Salary packaging options - up to $11,600 plus novated leasing
* Fitness Passport for health and well-being - discounted gym options for you and your family
* Employee Assistance Program (EAP) for staff and family members
* Opportunity to work and collaborate with a range of non-clinical and clinical professionals
Need more information?
1) Click here for the Position Description
2) Find out more about applying for this position
For role related queries or questions contact Tracey Meares on
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact for confidential support to ensure an equitable, barrier-free application process.
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:
This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS via or
Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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