Job description
Agency Department of Education and Training Work unit Quality Education and Care NT
Job title Administration Assistant Designation Administrative Officer 3
Job type Full time Duration Fixed to 31/01/2026
Salary $66,773 - $71,746 Location Darwin
Position number 26400 RTF Closing 12/10/2025
Contact officer Katy Brennan., Director Quality Education and Care NT on or
About the agency
Apply online
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide high level administrative and secretarial support to the Director and Quality Education and Care NT team
Context statement
Quality Standards and Regulation (QSR) QSR works with stakeholders to support the Territory's education and care sector to
operate effectively within legislation, policy, and best practice. QSR: Regulate, Innovate, Coordinate, Communicate and Integrate
to strengthen outcomes for children and young people through robust education and care compliance, standards, and regulation.
Quality Education and Care NT (QECNT) is responsible for the implementation and administration of the National Quality
Framework across the Northern Territory.
Key duties and responsibilities
1. Provide administrative and secretariat support to QECNT to ensure deadlines and organisational objectives are met such as
arranging meetings, formatting of documents, purchase of resources and maintenance of office equipment.
2. Process all incoming correspondence and maintain records in HPE Contents Manager (TRM); coordinate travel arrangements
through the Travel Request Information Processing System (TRIPS), coordinate the use and maintenance of QECNT fleet
vehicle and process purchase requests and invoices through Electronic Invoice Management System (EIMs)
1. Manage general enquiries from the public and liaise effectively with departmental officers, schools, the regulated education
and care sector, and external organisations.
1. Maintain confidentiality and have high ethical standards including compliance with the code of conduct and professional
obligations of privacy, security, and confidentiality
Selection criteria
Essential
1. Demonstrated ability in the coordination of effective and system wide administrative and secretariat support including
document preparation, coordination of calendars, booking meetings, coordinating agendas, taking minutes and records
management.
1. Well-developed organisational and problem-solving skills with proven ability to work independently and effectively with high
levels of self-motivation to meet deadlines with conflicting priorities.
1. Demonstrated ability to coordinate all facets of planned and ad hoc staff travel across multidisciplinary teams.
2. Demonstrated ability to follow project plans and to complete set tasks while communicating progress effectively.
3. Experience in a range of software packages including word processing, spread sheets, databases, records management,
including payment of invoices through accounting software.
6. Highly developed interpersonal, cross cultural, oral, and written skills to communicate effectively with a broad range of
stakeholders and able to interact and work effectively with people from diverse cultures
Desirable
1. Experience with Northern Territory Public Sector records management system (HPE Contents Manager), Travel Request
Information Processing Systems (TRIPS) and Electronic Invoice Management System (EIMs).
Further information
The successful applicant will be required to hold a current Working with Children Clearance (Ochre Card) notice.