Join a visionary leader in the luxury property space whose landmark projects and signature experiences set new standards in design, lifestyle, and impeccable quality. This is a team that believes in craftsmanship in both the physical spaces they build, and the relationships, events, and moments that surround them.
The Opportunity
We are seeking a highly organised and detail-driven Contracts and Sales Coordinator to provide vital support to our Sales Operations team. This role reports to the GM, Sales Operations and works closely with Sales Executives, Sales Assistants, Contract Managers, and offshore administrators.
This is initially a temporary role, with the opportunity to transition into a permanent position for the right candidate. Based in our South Yarra Head Office, this role also involves evening and weekend work during key events (with days in lieu provided).
Benefits
* Flexible hours to support work–life balance
* Attractive salary package in the $85K–$95K range
* Exclusive staff benefits including lifestyle discounts, hospitality perks, and access to wellbeing programs
* Immediate start | Temp-to-Perm opportunity
Key Responsibilities
* Contract Administration – Prepare and process contracts and Marketing Services Agreements (DocuSign), track deposits and settlements, and ensure accuracy in Salesforce.
* Sales Support – Provide reports (commission, settlement, sales) and maintain accurate pricing, floorplans, and sales tools.
* Data & Reporting – Manage Salesforce entries, updates, and reporting to support seamless sales operations.
* Event & Launch Support – Assist with project launches, agent briefings, and key sales events, including some evening and weekend work (with days in lieu provided).
* Administration & Coordination – Deliver ad-hoc administration support and ensure documents and processes are up to date across the team.
About You
* Experienced Administrator – Background in administration, ideally within property or professional services.
* Tech-Savvy – Comfortable with Salesforce, DocuSign, Adobe, and MS Office (or quick to learn).
* Organised & Detail-Oriented – Exceptional time management skills with accuracy in fast-paced environments.
* Collaborative Professional – Confident, polished, and able to work effectively with multiple stakeholders.
* Adaptable & Reliable – Calm under pressure, flexible with hours during events, and proud of the work you deliver.
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