Employment Type: Max Term Full-Time (6 Month Contract until 18 December 2026) Marist180 is a not-for-profit organisation dedicated to creating positive change in the lives of young people. With more than 500 employees working across 50 homes and offices, safety is critical to everything we do. We are committed to fostering a positive, practical safety culture that protects our people and the young people we support. Job Description The position The Recruitment Administrator supports the recruitment function by providing administrative and coordination support throughout the recruitment process. The role is primarily responsible for conducting initial phone screens for candidates, preparing interview notes and summaries, coordinating interviews with Hiring Managers, and ensuring a smooth and professional candidate experience. This role works closely with Hiring Managers and the Recruitment Business Partner to support recruitment activities and maintain efficient recruitment processes across the organisation. Key accountabilities of the Recruitment Administrator include, but are not limited to: Conduct initial phone screening interviews to assess candidate suitability, availability, qualifications, and compliance requirements. Coordinate, schedule, reschedule, and confirm interviews between candidates and Hiring Managers while ensuring timely communication with all stakeholders. Update position descriptions, maintain accurate candidate records, interview notes, recruitment trackers, and recruitment documentation within internal systems and folders. Provide administrative support to Hiring Managers throughout the recruitment process, including updating position descriptions, sharing candidate profiles, interview confirmations, and feedback follow-ups. Maintain professional and timely communication with candidates throughout the recruitment process to ensure positive candidate experience. Assist with candidate sourcing activities, reference follow-ups, and general recruitment administration as required. Collect and review basic compliance documentation from candidates prior to escalation to the Recruitment Business Partner for final checks and onboarding. Desired Skills and Experience The candidate Qualifications: Relevant tertiary education in Human Resources, Business Administration, or related field (desirable). Minimum 1 years’ experience in HR administration or recruitment coordination. Experience & Skills: Previous not for profit experience and understanding the Community Services sector. Exposure to ELMO or similar recruitment systems. Strong verbal and written communication skills. High attention to detail and organisational skills. Ability to manage competing priorities and work in a fast-paced environment. Advanced skills in Microsoft Outlook, Teams, Word, and Excel and SEEK. Ability to maintain confidentiality and professionalism. Work Requirement: Current Working with Children Check. Clear National Criminal History Check. Eligibility to work in Australia. Provide Marist180 with consent to complete a verification of the Residential Care Workers Register managed by the Office of the Children’s Guardian. Immediate availability is preferred. How to apply Click “Apply Now” to submit your online application, please ensure you attach a resume and cover letter addressing the selection criteria. Marist180 is committed to building a diverse and inclusive culture across the agency. We welcome and encourage Aboriginal and Torres Strait Islander applications who meet the requirements of the position from diverse community groups and ages including people with disabilities and other diversity groups. Marist180 recognises the benefits that such an approach brings for our staff and clients within our programs. Please Note: The successful applicant will be subject to background checks including a National Criminal History Check and a verification of your Working with Children’s Check. ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED